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PUBLIC MEETING – Monday, October 6, 2008 at 8:00 p.m.
There will be a Public Meeting of the Mayor and Council of the Borough of Glen Rock on Monday, October 6, 2008, at 8:00 p.m. in the Council Chambers of the Municipal Building.
Agenda: (May be subject to change)
1. CALL TO ORDER /ROLL CALL
This meeting is called pursuant to the provisions of the Open Public Meeting Law. This Meeting was included in a list of meeting notices sent to the Bergen Record and advertised in said newspaper in January, posted on the bulletin board in the Municipal Building, and has remained continuously posted as the required notices under the Statue. In addition, a copy of this notice is and has been available to the public and is on file in the office of the Municipal Clerk.
In accordance with the New Jersey State Fire & Safety Code I call your attention to the lighted exit signs. In the event the alarm sounds, move in an orderly manner toward the exit nearest you and leave the building.
Council Member Knapp – present
Council Member O’Hagan – present
Council Member Pazan – present
Council Member Arnao – present
Council Member Orseck – present
C Council Member Surrago - present
J. van Keuren, Mayor - absent L. Benjamin, Borough Admin. - present
J. Scalia, Borough Clerk - present R. Garibaldi, Borough Attorney – present
2. FLAG SALUTE/ANNOUNCEMENTS
Council member Surrago led the Council in the flag salute
3. CONSENT AGENDA
All items listed are considered to be routine and non-controversial by the Borough Council and will be approved by one motion. There will be no separate discussion on these items unless a Council member(s) so request it, in which case the item(s) will be removed from the Consent Agenda and considered in its normal sequence on the agenda. The one motion signifies adoption of all resolutions, received and filed letters, correspondence, reports and approval of applications and minutes.
Resolutions:
1. Resolution for Approval of Minutes 9/24/08
Resolution No. 202-08
Offered by Council Member Orseck
Seconded by Council Member O’Hagan
BE IT RESOLVED, that the Minutes of:
Meeting of September 24, 2008
Be accepted as submitted.
ROLL CALL:
Council Member Knapp – yes
Council Member O’Hagan – yes
Council Member Pazan – yes
Council Member Arnao – yes
Council Member Orseck – yes
Council Member Surrago - yes
2. Resolution Authorizing Agreement with Valley Health Medical Group (Alcohol & Drug Testing)
Resolution No. 203-08
Offered by Council Member Orseck
Seconded by Council Member O’Hagan
______________________________________________________________________________
RESOLUTION WITH VALLEY HEALTH MEDICAL GROUP FOR ALCOHOL AND DRUG TESTING 2008-2010
WHEREAS, there exist a need for the Borough of Glen Rock to provide alcohol and drug testing on borough employees, and
WHEREAS, the Valley Medical Group can assure compliance with the New Jersey Department of Transportation requirements, and
WHEREAS, the Valley Medical Group has agreed to provide these testing services services through a contract agreement with the Borough of Glen Rock for the calendar year 2008 -2010; and
WHEREAS, the fee for the individual services are not to exceed $60.00 - $180.00 per testing as stated in the agreement; and
WHEREAS, it has been certified that this meets the statues and regulations concerning the award of said contract;
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Glen Rock as follows:
1. That Jacqueline Scalia , Borough Clerk , is hereby authorized and directed to execute an agreement with the Valley Medical Group to perform testing services of a professional nature for the period of July 1, 2008 through July 1, 2010 for the above services; and
2. This contract is awarded without competitive bidding in accordance with N.J.S.A. 40A:11-5(2); and
BE IT FURTHER RESOLVED, that the Chief Financial Officer will certify, that funds will be available upon adoption of the 2008 Current Fund Budget in accordance with N.J.A.C. 5:30 14.5
ROLL CALL:
Council Member Knapp - yes
Council Member O’Hagan - yes
Council Member Pazan – yes
Council Member Arnao – yes
Council Member Orseck - yes
Council Member Surrago - yes
3. Resolution Rejecting Bid for PEG Equipment
Resolution No. 204-08
Offered by Council Member Orseck
Seconded by Council Member O’Hagan
A RESOLUTION REJECTING PROPOSAL FOR THE
PUBLIC, EDUCATIONAL AND GOVERNMENT (PEG)
TELEVISION EQUIPMENT
WHEREAS, on September 23, 2008, the Borough of Glen Rock received one (1) sealed proposal bids for the Public, Educational and Government (PEG) Television from Telvue Corp. and Princeton Server Group (“Vendor”); and
WHEREAS, the Borough Attorney has reviewed the proposal as submitted by the Vendor and has determined that it fails to provide the mandatory schedules as provided by the Borough’s Request for Proposal (“RFP”) and N.J.S.A. 40A:11-23.2; and
WHEREAS, the Borough Attorney, pursuant to N.J.S.A. 40A:11-13.2(e), has recommended that the proposal be rejected.
NOW, THEREFORE, BE IT
RESOLVED, by the Borough Council of the Borough of Glen Rock that the proposal for the Public, Educational and Government (PEG) Television Equipment received from Telvue Corp. and Princeton Server Group, is rejected; and be it further
RESOLVED, that the Chairperson of the Division of Licenses and Permits, pursuant to N.J.S.A. 40A:11-5(3), is authorized to undertake negotiations for a contract for the goods and services as set forth in the request for proposal.
ROLL CALL:
Council Member Knapp – yes
Council Member O’Hagan - yes
Council Member Pazan – yes
Council Member Arnao – yes
Council Member Orseck - yes
Council Member Surrago - yes
4. Resolution Awarding Bid for PEG Equipment (Princeton Server Group)
Resolution No.: 205-08
Offered by Councilman Orseck
Seconded by Councilman O’Hagan
______________________________________________________________________________
A RESOLUTION AUTHORIZING A CONTRACT FOR THE PURCHASE OF PUBLIC, EDUCATIONAL AND GOVERNMENT (PEG)
TELEVISION EQUIPMENT
WHEREAS, the Borough of Glen Rock is desirous of acquiring Public, Education and Government (PEG) Television Equipment for its cable casting activities; and
WHEREAS, requests for proposals were advertised on two (2) occasions and either no proposals were received or the proposal rejected, thereby triggering the provisions of N.J.S.A. 40A:11-5(3) allowing for the negotiation and award of a contract conditioned upon the adoption of an enabling Resolution by a majority vote of the Governing Body; and
WHEREAS, the Chairman of the Division of Licenses and Franchises has negotiated and is recommending the award of a contract to Telvue Corp./Princeton Server Group for the purchase of the PEG Television equipment and services consistent to the estimate annexed hereto as Exhibit “A”, and
NOW, THEREFORE, BE IT
RESOLVED, that the Borough of Glen Rock does hereby award a one (1) year contract Telvue Corp./Princeton Server Group for the purchase of PEG Television Equipment, consistent to Exhibit “A”, as follows:
1. Start-Up - $5,080.00 (one-time charge);
2. Monthly Access - $150.00 per month; and
3. Monthly Production Cost - no charge; and be it further
RESOLVED, the award is subject to the receipt of the Certification of Funds from the Chief Financial Officer; and be it further
RESOLVED, that the Mayor and the Borough Clerk are hereby authorized to execute the form of Contract in the form as approved by the Borough Attorney; and be it further
ROLL CALL:
Council Member Knapp – yes
Council Member O’Hagan - yes
Council Member Pazan – yes
Council Member Arnao – yes
Council Member Orseck - yes
Council Member Surrago - yes
Motion to accept consent agenda by Council Member Orseck
Seconded by Council Member Arnao
ROLL CALL:
Council Member Knapp – yes
Council Member O’Hagan – yes
Council Member Pazan – yes
Council Member Arnao – yes
Council Member Orseck – yes
Council Member Surrago - yes
Council President Pazan asked Council member O’Hagan to report on the recent vandalism to the fountain at the Arboretum.
Council member O’Hagan reported that the multi-level fountain was basically destroyed. The Police are actively pursuing the vandals in this high priority case. Council member O’Hagan encouraged any resident who may know something or hears anything to report it to the Police.
4. MEETING OPEN TO THE PUBLIC: (Before speaking at the meeting, each person must state their name and address. 5 minute limit)
Nicole Buermann – 323 Hamilton Avenue – Ms. Buermann asked if she could get clarification on the proposed parking plan for the upcoming high school renovation. Chief Cherry stated things will remain the same, as far as parking, on Hamilton. The parking will be restricted to teachers, faculty and staff during the construction phase. After the construction phase it is the Mayor’s desire to restrict parking on Hamilton from Harristown to Rock Road on the north side. Ms. Buermann asked how residents would be able to park in front of their homes. Chief Cherry stated permits will be available to residents for contractors or visitors.
Mary Henninger – Thornbury Avenue – Mrs. Henninger asked for an explanation of a recent bid for leaf removal and transport. Lenora Benjamin replied that we have gone out to bid for contractors to bid on the removal of leaves (once DPW removes them from the streets). Mrs. Henninger asked once the leaves are ground why do they have to be taken away. Lenora replied that our permit only allows us to be a transport station (leaf collection). Mrs. Henninger asked if there was any update concerning COAH and a recent meeting with various Mayors’. Council President Pazan replied he has not heard of any changes.
Dan Jackson – 73 Pinelynn Road – Mr. Jackson commented he is doing a small renovation to his home. Currently he does not have a garage which is required before any renovations are done. Mr. Jackson had a design devised that would not increase the footprint of his home and incorporate a garage. Unfortunately, there is a town tree directly in front of where his driveway needs to go. Mr. Jackson requested permission from the Council to have the tree removed and has offered to pay to have the tree removed and replace with a new tree. Council President Pazan replied he could not in good conscience make a decision without seeing a site plan. Mr. Jackson has spoken with Bob Tirserio who stated the town policy is not to remove a tree unless it is diseased.
Doris Ciaramella – 15 Austin Place – Mrs. Ciaramella asked for an update on the Big Sweep. Lenora commented previous seniors and volunteers have been contacted and we’re just waiting for the leaves to fall.
5 . ADJOURNMENT
Motion to adjourn the meeting was made by Council member Knapp
Seconded by Council member Orseck
Meeting adjourned at 8:20 p.m.
_____________________________
Jacqueline Scalia, Borough Clerk
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