There will be a Public Meeting of the Mayor and Council of the Borough of Glen Rock on Wednesday, April 16, 2008, at 8:00 p.m. in the Council Chambers of the Municipal Building. Agenda: (May be subject to change)  1. CALL TO ORDER /ROLL CALL This meeting is called pursuant to the provisions of the Open Public Meeting Law. This Meeting was included in a list of meeting notices sent to the Bergen Record and advertised in said newspaper in January, posted on the bulletin board in the Municipal Building, and has remained continuously posted as the required notices under the Statue. In addition, a copy of this notice is and has been available to the public and is on file in the office of the Municipal Clerk. In accordance with the New Jersey State Fire & Safety Code I call your attention to the lighted exit signs. In the event the alarm sounds, move in an orderly manner toward the exit nearest you and leave the building.  Council Member Knapp – present Council Member O’Hagan – present Council Member Pazan – present Council Member Arnao – present  Council Member Orseck – present Council Member Surrago - present J. van Keuren, Mayor - present L. Benjamin, Borough Admin. - present J. Scalia, Borough Clerk - present R. Garibaldi, Borough Attorney – present 2. FLAG SALUTE/ANNOUNCEMENTS  Council member Orseck led the Council in the flag salute. A motion was made by Council member Arnao to open the public hearing of Cablevision and seconded by Council member Surrago. All were in favor.  Mr. Gary Shaw, Government Affairs Director of Cablevision was introduced. Mr. Shaw was available to answer questions or listen to any concerns on behalf of Cablevision. The purpose of the hearing was to provide an open dialogue/forum for the public to address Cablevision. Mr. Shaw stated Cablevision prefers to conduct their franchise on the local level rather than the State level, as some competitors choose to do. Cablevision feels by conducting at the local level their customer service is superior and personable.  Council member Arnao commented he would like to have a discussion with Mr. Shaw regarding ways that the cost of televising the Council meetings might be reduced.  Mr. Shaw commented that Verizon pays a franchise fee of 3-1/2% to the municipality and since they have built 60% of the community Cablevision was forced to raise their franchise fee from 2% to 3-1/2%. This franchise fee comes out of the resident’s pocket and was opposed by Cablevision. Mr. Shaw stated in a local franchise they are able to discuss public access channels, equipment and grant money, if the need exists. Council member Arnao noted that the franchise fee that Cablevision paid the Borough (approximately $50,000) went back into the municipal budget.  Doris Ciaramella – Commented that the only problem she has with Cablevision is that the rates continue to rise. Mr. Shaw replied that is correct, unfortunately it’s a product of the industry. Many of the cable channels pay top dollar to run various shows and it is these programming costs, which have increased on the average of 15%, that have forced the cost to rise.  Mrs. Ciaramella asked if there would be a senior citizen discount available. Mr. Shaw commented that there is a discount available however the State mandates that it be based on economic need and not simply senior status. Mr. Shaw added that it has been his experience that most seniors in Bergen County do not qualify.  Jim Seaton – 73 Ferndale Avenue - Asked who he can contact in order to get a second utility pole moved that is waiting to have the cable lines removed.  Mary Henninger – Thornbury Avenue – Mrs. Henninger stated she was under the impression that senior citizens could receive a 10% discount, regardless of economic status.  Mr. Shaw replied there is a program that allows a 10% discount on basic service; however the State has mandated the economic need.  Ralph Henninger – Thornbury Avenue – Mr. Henninger asked if a three year contract can be obtained rather than the current ten year contract. Mr. Shaw stated the contract process is a three year process. Cablevision is currently looking to renew their ten-year contract. Mr. Henninger stated that considering how rapidly things change, economically and technically, the borough should consider a three year contract. Mr. Shaw stated Cablevision is open to five, seven or ten year contracts; however, a three year contract starts with negotiations as soon as the contract is signed. Mr. Henninger asked what the timetable is for Cablevision to extend fiber optics into the private home. Mr. Shaw stated Cablevision has no plans to extend fiber into private homes because it is unnecessary.  There were no further questions or comments for Cablevision. A motion to close the public hearing on Cablevision was made by Council member Arnao and seconded by Council member Orseck. All were in favor. At this time the following proclamation was read by Council member Knapp – PROCLAMATION FOR ARBOR DAY WHEREAS, In 1872 J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife, and WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products, and WHEREAS, trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community, and WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal, and NOW, THEREFORE; I John van Keuren, Mayor of the Borough of Glen Rock, do hereby proclaim May 2, 2008 as ARBOR DAY In the community of Glen Rock, I urge all citizens to support efforts to protect our trees and woodlands to support our city’s urban forestry program; and Further, I urge all citizens to plant trees to gladden hearts and promote the well-being of present and future generation. At this time Council member Pazan read the following proclamation honoring Eagle Scout Peter Angelica. PROCLAMATION On this day, the 20th of April 2008, here at St. Catherine’s, this proclamation serves as a constant reminder of to all residents of the Borough of Glen Rock  Whereas the Borough of Glen Rock acknowledges the hard work of our youth and the unanimous commitment the Mayor and Council have to Boy Scouts and all scouting, Whereas this Mayor and Council, acknowledge and recognize the hard work and dedication to the community by the completion of his service project by Eagle Scout Peter Angelica, Whereas he has completed his service project to the Borough of Glen Rock, by providing a revitalization project of Byrd School, cleaning the concrete median of brush and weeds, and installing mulch, as well as beautifying the outside premises of the school for the benefit to the students, teachers, and administrative personnel as well as every single resident that passes by the area, Whereas the Borough has grown, Peter Angelica has similarly grown, the Mayor and Council, and all residents of the Borough of Glen Rock acknowledge the hard work and commitment he has shown leading Boy Scouts and all youth by example here at St. Catherine’s Troop 17 and community wide,  Now therefore, I, Honorable Arthur Pazan, Council President, representing the Mayor, and the entire Glen Rock Borough Council, extend our heartfelt good wishes to Peter Angelica and extend appreciation for the Eagle Scout Community service project you have completed. 3. CONSENT AGENDA All items listed are considered to be routine and non-controversial by the Borough Council and will be approved by one motion. There will be no separate discussion on these items unless a Council member(s) so request it, in which case the item(s) will be removed from the Consent Agenda and considered in its normal sequence on the agenda. The one motion signifies adoption of all resolutions, received and filed letters, correspondence, reports and approval of applications and minutes. Resolutions: 1. Resolution for Minutes – March 26, 2008 Resolution No. 100-08 Offered by Council Member Knapp Seconded by Council Member Pazan BE IT RESOLVED, that the Minutes of: Meeting of March 26, 2008 Be accepted as submitted. ROLL CALL: Council Member Knapp – yes Council Member O’Hagan – yes Council Member Pazan – yes Council Member Arnao – yes Council Member Orseck – yes Council Member Surrago - yes 2. Resolution for Budget Self Exam  Resolution No. 101-08 Offered by Council Member Knapp Seconded by Council Member Pazan ______________________________________________________________________________ SELF-EXAMINATION OF BUDGET RESOLUTION [as required by DCA] WHEREAS, N.J.S.A. 40A:4-78b has authorized the Local Finance Board to adopt rules that permit municipalities in sound fiscal condition to assume the responsibility, normally granted to the Director of the Division of Local Government Services, of conducting the annual budget examination; and WHEREAS, N.J.A.C. 5:30-7 was adopted by the Local Finance Board on February 11, 1997; and WHEREAS, pursuant to N.J.A.C. 5:30-7.2 through 7.5, the Borough of Glen Rock has been declared eligible to participate in the program by the Division of Local government Services, and the Chief Financial officer has determined that the local government meets the necessary conditions to participate in the program for the 2008 budget year. NOW THEREFORE BE IT RESOLVED by the governing body of the Borough of Glen Rock that in accordance with N.J.A.C. 5:30-7.6a & 7.6b and based upon the Chief Financial Officer's certification, the governing body has found the budget has met the following requirements: 1. That with reference to the following items, the amounts have been calculated pursuant to law and appropriated as such in the budget: a. Payment of interest and debt redemption charges b. Deferred charges and statutory expenditures c. Cash deficit of preceding year d. Reserve for uncollected taxes e. Other reserves and non-disbursement items f. Any inclusions of amounts required for school  purposes 2. That the provisions relating to limitation on increases of appropriations pursuant to N.J.S.A. 40A:4-45.2 and appropriations for exceptions to limits on appropriations found at N.J.S.A. 40A:4-45.3 et seq., are fully met (complies with CAP law). 3. That the budget is in such form, arrangement, and content as required by the Local Budget Law and N.J.A.C. 5:30-4 and 5:30-5. 4. That pursuant to the Local Budget Law: a. All estimates of revenue are reasonable, accurate and correctly stated, b. Items of appropriation are properly set forth c. In itemization, form, arrangement and content, the budget will  permit the exercise of the comptroller function within the municipality. 5. The budget and associated amendments have been introduced and publicly advertised in accordance with the relevant provisions of the Local Budget Law, except that failure to meet the deadlines of N.J.S.A. 40A:4-5 shall not prevent such certification. 6. That all other applicable statutory requirements have been fulfilled. BE IT FURTHER RESOLVED that a copy of this resolution will be forwarded to the Director of the Division of Local Government Services upon adoption. ROLL CALL: Council Member Knapp – yes Council Member O’Hagan - yes Council Member Pazan – yes Council Member Arnao - yes Council Member Orseck - yes Council Member Surrago - yes 3. Resolution Approving Final Certification for LOSAP 2007 List Resolution No. 102-08 Offered by Council Member Knapp Seconded by Council Member Pazan RESOLUTION APPROVING FINAL CERTIFICATION OF LENGTH OF SERVICE AWARD PROGRAM (LOSAP) LISTS FOR 2007 FOR GLEN ROCK VOLUNTEER AMBULANCE CORPS MEMBERS AND GLEN ROCK VOLUNTEER FIRE DEPARTMENT MEMBERS WHEREAS, the Mayor and Council are in receipt of a certified list of credits for LOSAP from Bruce D. Rigg, Local Plan Administrator, a requirement under the law establishing LOSAP for qualified ambulance and fire volunteers of Glen Rock, and WHEREAS, there are 57 members of the volunteer ambulance corps and fire department that qualify for this benefit for the year of 2007, at an amount of $1,328.00 each, for a total investment of $75,696; NOW, THEREFORE, BE IT RESOLVED, by the Borough Council of Glen Rock, that the attached certified list for the year 2007 is hereby approved, and instructs the Borough Clerk to send a copy of the approved resolution to the Local Plan Administrator as required in LOSAP regulations.  ROLL CALL: Council Member Knapp – yes Council Member O’Hagan - yes Council Member Pazan - yes Council Member Arnao - yes Council Member Orseck - yes Council Member Surrago - abstain 4. Resolution Authorizing 2008 LOSAP Increase  Resolution No. 103-08 Offered by Council Member Knapp Seconded by Council Member Pazan ________________________________________________________________________ WHEREAS, the Borough of Glen Rock deems it appropriate to act to ensure retention of existing members and to provide incentives for recruiting new volunteer firefighters/first aid organization members; and  WHEREAS, the Borough of Glen Rock has a Length of Service Award Plan Document that implements the Programs objectives; and WHEREAS, the Division of Local Government Services has calculated the CY 2008 adjustment to the maximum LOSAP contribution due to changes in the CPI in the amount of 3.5% for municipalities; NOW THEREFORE BE IT RESOLVED that the Mayor and Council of the Borough of Glen Rock is authorizing the adjustment of 3.5% increase in qualifying LOSAP participants to an amount of $1,374 for 2008. ROLL CALL: Council Member Knapp – yes Council Member O’Hagan - yes Council Member Pazan - yes Council Member Arnao - yes Council Member Orseck - yes Council Member Surrago - abstain 5. Resolution Amending Employee Handbook Resolution No. 104-08 Offered by Council Member Knapp Seconded by Council Member Pazan ______________________________________________________________________________ WHEREAS, the Mayor and Council has determined that there is a need to amend the existing personnel policies and procedures. NOW, THEREBY, BE IT RESOLVED by the Mayor and Council that the Personnel Policies and Procedures Manual/Handbook, is hereby amended as follows: 1. Chapter II entitled “Employment,” Section 2 entitled “Anti-Discrimination Policy” is hereby deleted in its entirety and replaced with the following: “Section 2. Anti-Discrimination Policy. The Borough is committed to the principle of equal employment opportunity and anti-discrimination pursuant to Title VII of the 1964 Civil Rights Act as amended by the Equal Opportunity Act of 1972 and the New Jersey Law Against Discrimination (LAD). Under no circumstances will the Borough discriminate on the basis of sex, race, creed, color, religion, national origin, ancestry, age, marital or political status, affectional or sexual orientation, domestic partnership status, civil union status atypical heredity, cellular or blood trait, genetic information, disability (including AIDS or HIV infection), liability for service in the United States armed forces, gender identity or expression and/or any other characteristic protected by law. Decisions regarding the hiring, promotion, transfer, demotion or termination are based solely on the qualifications and performance of the employee or prospective employee. If any employee or prospective employee feels they have been treated unfairly, they have the right to address their concern with their supervisor, or if they prefer their Department Head, Borough Administrator, or the Borough Attorney.” 2. Chapter II entitled “Employment,” Section 3 entitled “American with Disbabilites Act Policy” is hereby deleted in it’s entirety and replaced with the following: “Section 3. Americans with Disabilities Act Policy. In compliance with the Americans with Disabilities Act and the New Jersey Law against Discrimination, the Borough does not discriminate based on disability. The Borough will endeavor to make every work environment handicap assessable and all future construction and renovation of facilities will be in accordance with applicable barrier-free Federal and State regulations and the Americans with Disabilities Act Accessibility Guidelines. It is the policy of the Borough to comply with all relevant and applicable provisions of the Americans with Disabilities Act and the New Jersey Law against Discrimination. The Borough will not discriminate against any qualified employee or job applicant with respect to any terms, conditions, or privileges of employment on the basis of a known disability. The Borough will also make reasonable accommodations to known physical or mental limitations of all employees and applicants with disabilities, provided that the individual is otherwise qualified to safely perform the essential functions of the job and also provided that the accommodation does not impose under hardship on the Borough. The Borough Administrator shall initiate an interactive dialogue with disabled employees and prospective employees to identify reasonable accommodations. All decisions with regard to reasonable accommodation shall be made by the Borough Administrator. Employees who are assigned to a new position as a reasonable accommodation will receive the salary for their new position. The Americans with Disabilities Act does not require the Borough to offer permanent “light duty,” relocate essential job functions, or provide personal use items such as eyeglasses, hearing aids, wheelchairs, etc.”  3. Chapter II entitled “Employment,” Section 8 entitled “Drugs and Alcohol Policy” is hereby deleted in its entirety and replaced with the following: “Section 8. Drugs and Alcohol Policy.  The Borough recognizes that the possession or use of unlawful drugs and the abuse of alcohol pose a threat to the health and safety of all employees. Any employee who is observed by a supervisor or department head to be intoxicated or under the influence of alcohol or drugs during working hours or is under reasonable suspicion of same shall be immediately tested and is subject to discipline up to and including termination. The supervisor or Department Head will immediately report any reasonable suspicions to the Borough Administrator. An employee will be required to submit to alcohol, drug or controlled substance testing when the employee’s work performance causes a reasonable suspicion that employee is impaired due to current intoxication, drug or controlled substance use, or in cases where employment has been conditioned upon remaining alcohol, drug, or controlled dangerous substance free following treatment. Refusal to submit to testing when requested may result in immediate disciplinary action, including termination. Supervisors or Department heads that observe behavior constituting reasonable suspicion are required to institute testing and do not have the option of sending the employee home as an alternative.  The manufacturing, distribution, dispensation, possession, and use of alcohol or unlawful drugs on Borough premises or during work hours by employees is strictly prohibited.  Employees must notify their supervisor within five (5) days of conviction for a drug or alcohol related, whether or not the violation occurred in the workplace.  Employees who are required to maintain a Commercial Driver’s License (“CDL”) are subject to random drug testing as required by the federal government.  Employees using prescription drugs that may affect job performance or safety must notify the Borough Administrator who is required to maintain the confidentiality of any information regarding an employee’s medical condition in accordance with the Health Insurance Portability and Protection Act. Borough personnel who hold a Commercial Driver’s License (“CDL”) are subject to the provisions of the Commercial Driver’s Licenses Drug and Alcohol Testing Policy. (A program to assist employees who may have a drug/alcohol problem is provided through the Borough’s Employee Assistance Program.) No prescription drug should be used by any person other than the individual to whom it is prescribed. Such substances or non-prescription (over-the-counter) drugs should be used only as prescribed or indicated. Employees are prohibited from consuming prescription drugs that are not prescribed in their name on Borough property or while performing Borough business. Soliciting or distributing prescription drugs for or to other employees is also strictly prohibited. 4. Chapter II entitled “Employment,” Section 10 entitled “General Anti-Harassment Policy” is hereby deleted in its entirety and replaced with the following: “Section 10. General Anti-Harassment Policy. It is the Borough policy to prohibit harassment of an employee by another employee, management representative, supplier, volunteer, or business invitee on the basis of actual or perceived sex, race, creed, color, religion, national origin, ancestry, age, marital or political status, affectional or sexual orientation, domestic partnership status, civil union status atypical heredity, cellular or blood trait, genetic information, disability (including AIDS or HIV infection), liability for service in the United States armed forces, gender identity or expression and/or any other characteristic protected by law. While it is not easy to define precisely what harassment is, it includes slurs, epithets, threats, derogatory comments, unwelcome jokes, teasing, and other similar verbal or physical conduct. If an employee is a witness to or believes to have experienced harassment, immediate notification of the supervisor or other appropriate person should take place. See the Employee Complaint Policy.  Harassment of any employees, in connection with their work, by non-employees may also be a violation of this policy. Any employee who experiences harassment by a non-employee, or who observes harassment of an employee by a non-employee should report such harassment to the supervisor. Appropriate action will be taken against any non-employee Notification of appropriate personnel of any harassment problem is essential to the success of this policy and the [local unit type] generally. The Borough cannot resolve a harassment problem unless it knows about it. Therefore, it is the responsibility of all employees to bring those kinds of problems to attention of the appropriate officials so that steps are taken to correct them. Violation of this harassment policy will subject employees to disciplinary action, up to and including immediate discharge.” 5. Chapter II entitled “Employment,” Section 12 entitled “Whistle Blower” Policy” is hereby deleted in it’s entirety and replaced with the following: “Section 12. "Whistle Blower" Policy. Employees have the right under the “Conscientious Employee Protection Act (CEPA)” to complain about any activity, policy or practice that the employees reasonably believe is in violation of a law, rule, or regulation promulgated pursuant to law without fear of retaliation or reprisal. This right shall be communicated to all employees in an annual letter outlining the specific employee complaint procedure and in a posted notice. A written acknowledgment that the employee received, read, and understood this letter will be included in the employee’s official personnel file. The annual notice shall be in English and Spanish and must contain the name of the person who is designated to receive written notification of policies or practices that might violate CEPA. This right will also be communicated in the Employee Handbook. All complaints will be taken seriously and promptly investigated.  The Borough shall not take any retaliatory action or tolerate any reprisal against an employee for any of the following: 1. Disclosing or threatening to disclose to a supervisor, Department Head, the Borough Administrator, other official or to a public body, as defined in the Conscientious Employee Protection Act (N.J.S.A. 34:19-1 et seq.) an activity, policy or practice that the employee reasonably believes is in violation of a law, a rule or regulation promulgated pursuant to law; 1. Providing information to, or testifying before any public body conducting an investigation, hearing, an inquiry into any violation of law, or a rule or regulation promulgated pursuant to law; or 2. Objecting to, or refusing to participate in any activity, policy, or practice that the employee reasonably believes is a violation of a law, rule or regulation promulgated pursuant to law; is fraudulent or criminal; or is incompatible with a clear public policy mandate concerning the public health, safety, or welfare. In accordance with the statute, the employee must bring the violation to the attention of the Borough Administrator. However, disclosure is not required where (1) the employee is reasonably certain that the violation is known to one or more officials; (2) where the employee reasonably fears physical harm; or (3) the situation is emergency in nature. Employees are encouraged to complain in writing using the Employee Complaint form, but may make a verbal complaint at their discretion. See Employee Complaint Policy. Under the law, the employee must give the Borough a reasonable opportunity to correct the activity, policy or practice. The administration of whistle blower complaints is not subject to the limitations in the Grievance Policy. 6. Chapter II entitled “Employment,” Section 13 entitled “Employee Complaint Policy” is hereby deleted in it’s entirety and replaced with the following: “Section 13. Employee Complaint Policy Employees who observe actions they believe to constitute harassment, sexual harassment, or any other workplace wrongdoing should to immediately report the matter to their supervisor, or, if they prefer, or do not think that the matter can be discussed with their supervisor, they should contact the Department Head, the Borough Administrator, or the Borough Attorney. Reporting such incidents is encouraged both when an employee feels that he or she is subject to such incidents, or observes such incidents in reference to other employees. Employees should report incidents in writing using the Employee Complaint form, but may make a verbal complaint at their discretion. If the employee has any questions about what constitutes harassment, sexual harassment, or any other workplace wrongdoing, they may ask their supervisor or one of the individuals listed above. All reports of harassment, sexual harassment, or other wrongdoing will be promptly investigated by a person who is not involved in the alleged harassment or wrongdoing.  No employee will be penalized in any way for reporting a complaint. There will be no discrimination or retaliation against any individual who files a good-faith harassment complaint, even if the investigation produces insufficient evidence to support the complaint, and even if the charges cannot be proven. There will be no discrimination or retaliation against any other individual who participates in the investigation of a complaint.  If the investigation substantiates the complaint, appropriate corrective and/or disciplinary action will be swiftly pursued. Disciplinary action up to and including discharge will also be taken against individuals who make false or frivolous accusations, such as those made maliciously or recklessly. Actions taken internally to investigate and resolve harassment complaints will be conducted confidentially to the extent practicable and appropriate in order to protect the privacy of persons involved. Any investigation may include interviews with the parties involved in the incident, and if necessary, with individuals who may have observed the incident or c individual, partnership or corporation conducting activities with the Borough or its agents conduct or who have other relevant knowledge. The complaining employee will be notified of a decision at the conclusion of the investigation within a reasonable time from the date of the report an incident. Employee Complaint Investigation Procedure:  Employees have the right to formally or informally report any statement, act, or behavior by a co-employee, supervisor, elected official or visitor that they believe to be improper Reporting: Employees should be asked to report complaints in writing utilizing the Employee Complaint form, but are not compelled to do so. Identification/Screening: The supervisor, Department Head, Personnel Administrator or Borough Attorney must report all written or verbal complaints to the Borough Administrator unless the complaint is against the Borough Administrator. Upon receipt, the Borough Administrator will determine if the complaint was made pursuant to the General Anti-Harassment Policy, the Anti-Sexual Harassment Policy, the Whistle Blower Policy, a grievance procedure or is another form of complaint. A file will be established including the written complaint, the investigation procedure followed and the response action plan. As soon as possible but no later than ten days after receiving the complaint, the Borough Administrator or investigator appointed by the Borough Administrator will interview the employee. If the employee is reluctant to sign a written complaint, the Borough Administrator or investigator will prepare written notes of the date, time and place of the complaint and the specific allegations. These notes will be read back to the employee who will be asked to affirm, preferably in writing the information’s accuracy.  Investigation: The Borough Administrator will seek the advice of the Borough Attorney when planning the investigation. The investigation should be conducted by the Borough Attorney or county prosecutor if it involves potential criminal charges. The investigation should establish the frequency and nature of the alleged conduct and whether the complaint coincides with other employment events such as a poor performance evaluation. The investigation should also determine if other employees were subjected to similar misconduct. It is important to protect the rights of both the person making the complaint and the alleged wrongdoer.  Response Plan – No Corrective Action Required: The Borough Administrator will discuss the conclusions with the Borough Attorney and render a decision within fourteen days after the investigation is complete. If the validity of a complaint cannot be determined or the complaint is groundless, the complaining employee should be notified in writing. Care should be taken to avoid being too specific, confrontational or accusatory and to avoid any language that might be construed as defamatory. A general statement is usually more appropriate that the claim was thoroughly investigated, but could not be sufficiently documented or confirmed to justify taking formal action. The employee should be assured that future complaints will be investigated and that the Borough is committed to eliminating wrongful employment practices when they are found to exist. If the investigation reveals that the complainant intentionally and maliciously levied false charges against the alleged wrongdoer, the complainant must be notified of the seriousness of filing a false complaint, and the appropriate disciplinary penalty under the circumstances, up to and including termination. 7. Chapter II entitled “Employment,” Section 19 entitled “Employment Procedures - Pre-Employment Interview and Physical Examination and Background Checks” is hereby amended as follows: a. Section B entitled “Physical Examination,” as contained within subsection “Procedure” is deleted in its entirety and replaced with the following: “B. Physical Examination. The Borough of Glen Rock requires all new full time employees to submit to a physical examination by a certified physician designated by the municipality. Applicants may request an examination by a physician of the same sex as the applicant, the cost for said physical examination shall be borne by the applicant.” B. Section entitled “Procedure,” is amended by adding thereto a new section entitled “Criminal Background Checks” to read as follows: “C. Criminal Background Checks. Criminal background checks are required of all candidates, whether paid or volunteer, that may work directly or indirectly with children/youth/minors in accordance with the procedures outlined in the Section of this ordinance entitled “Background Checks and Procedures for Candidates, Employees and Volunteers.” C. Section entitled “Procedure,” is amended by adding thereto a new section entitled “Background Checks and Procedures for Candidates, Employees and Volunteers” to read as follows: “Background Checks and Procedures for Candidates, Employees and Volunteers. Background checks required: Background checks are required of all candidates whether for paid or volunteer positions, working directly or indirectly with children/youth/minors, Background checks will also be administered for each employee or volunteer that works directly or indirectly with children/youth/minors every three years. The exact titles of employees subject to background checks are (locally defined, but at a minimum should include all recreational positions, crossing guards, library positions, and maintenance and administrative positions pertaining to such programs). Background Check Procedures: The Borough Administrator will perform or initiate background checks and be the recipient of reports from outside agencies or contractors. The Borough Administrator will discuss disqualifying information received with the employee’s or volunteer’s department head. Written information received as a result of a “Request for Criminal History record Information For A Non-criminal Justice Purpose” will be destroyed immediately after it has served its authorized purpose, as required by the State Police. Such information will be kept confidential and will not be published or disclosed in any manner not consistent with the procedures listed herein. Such information will not be deemed a public record under P.L. 1963, c 73 (C:47:1A-1, et seq.) as amended and supplemented by P.L. 2001, c.404 (C:47:1A-5 et seq.). The Borough Administrator will inform the candidate, volunteer, or employee, in writing, of any information that would disqualify the person from working with children/youth. If the Borough contracts with an outside vendor to process the background checks, that contractor may be authorized to inform the person in writing of any information that would disqualify the person from working with children/youth/minors. Existing employees or volunteers will be placed on immediate suspension pending the outcome of a hearing or appeal. Employee suspension may be with or without pay at the discretion of the Borough Administrator. Conditions Under Which An Employee Will Be Disqualified from Working With Children/Youth: A candidate, volunteer, or employee may be disqualified from employment in a position that works with children/youth/minors if that person’s criminal record history background check reveals a record of conviction of any of the following crimes and disorderly persons offenses as defined by New Jersey law or by analogous laws in other States: ● Homicide (N.J.S.A. 2C:11) ● Assault, reckless endangerment, threats, stalking (N.J.S.A. 2C:12) ● Kidnaping (N.J.S.A. 2C:13) ● Sexual Offenses (N.J.S.A. 2C:14) ● Offenses Against the Family, Children and incompetents (N.J.S.A. 2C:24) ● Controlled Dangerous Substances (N.J.S.A. 2C:35 except for 2C:35-120(a)4) ● Robbery (N.J.S.A. 2C:15) ●Theft ( N.J.S.A. 2C:20) A disqualification from any position will be based only on a conviction for one or more of the above disqualifying crimes and offenses. An acquittal, a dismissal, successful completion of Pre-Trial Intervention (“PTI”), or an expungement of a criminal offense, including a disqualifying criminal offense, is not a disqualifying conviction. Appeal Process: The Appeals Committee will be comprised of a Borough Administrator, Police Chief or other designated superior officer, and Personnel Administrator.  Once a candidate, employee or volunteer has been notified of a disqualifying conviction, the employee has 14 calendar days to file a Notice of Appeal with the Borough of Glen Rock. Such Notice of Appeal must be sent in writing to the Personnel Administrator. The Notice of Appeal shall include a Notice of Rehabilitation and/or Notice that the information is inaccurate or incorrect pursuant to NJAC 13:59-1.6. During the 14-day period listed above, and until the issuance of the decision of the Appeals Committee, and employee will be on a suspension with pay, pending the outcome of the Notice of Appeal. In making a determination on the appeal, the following information will be considered: The nature and responsibility of the position which the convicted individual would hold, has held, or currently holds, as the case may be. A The nature and seriousness of the crime or offense. A The circumstances under which the crime or offense occurred. A The date of the crime or offense. A The age of the individual when the crime or offense was committed. A Whether the crime or offense was an isolated or a repeated incident. A Any social conditions which may have contributed to the commission of the crime or offense. A Any evidence of rehabilitation, including good conduct in prison or in the community, counseling or psychiatric treatment received. Acquisition of additional academic or vocational schooling, successful participation in correctional work-release programs, or the recommendation of those who have had the individual under their supervision. The Borough of Glen Rock will issue a written determination on the employee’s appeal of their disqualifying conviction, setting forth the reasons for the determination.” 8. Chapter II entitled “Employment,” Section 24 entitled “Employee Handbook Procedure” is hereby deleted in its entirety and replaced with the following: “Section 24. Employee Handbook Procedure. The Personnel Administrator with the assistance of the Borough Attorney shall draft an Employee Handbook for the approval of the Borough Administrator. Once approved, copies will be distributed and employees will be required to sign an acknowledgment of receipt that will be placed in the official personnel file. The Handbook will be revised and redistribute whenever there is a significant change in personnel practice or every two years.” 9. Chapter II entitled “Employment,” Section entitled “Employee Evaluation Procedure” is hereby deleted in its entirety. 10. Chapter II entitled “Employment,” Section 29 entitled “Employee Evaluation Policy” is hereby amended by adding thereto a new subsection entitled “Performance Evaluation Procedure” to read as follows: “Performance Evaluation Procedure. Periodic evaluations are critical to create a formal record of an employee’s performance over time and established a foundation for personnel actions such as promotion and termination. In addition to day-to-day feedback to the employee, a performance evaluation must be conducted for all employees annually. The completed appraisal becomes part of an employee's permanent record.  Performance discussions must also provide employees with guidance regarding their ability to meet job standards. Extraordinary skills or abilities should be recognized in addition to areas for improvement. Supervisors or Department Heads should review future training needs and career planning. The reviewer should also encourage the employee to make suggestions about how the department can improve. The reviewer should ask employees for feedback regarding the employee’s skills as they relate to communication, team building, delegation, and sensitivity to needs of subordinates. Open communication is the key to improvement.  A Setting the Stage: The reviewer must create a productive climate for the discussion. In preparing the evaluation form, prior evaluations should be reviewed to identify trends. Employees must be notified in advance of the meeting and should be given a copy of the blank evaluation form. The meeting should be private without interruptions in a comfortable environment.  A Confirm Expectations: The reviewer should start the discussion of each performance area by reviewing expectations. Ask the employee to confirm the employee’s understanding of job requirements. Refer to the job description as appropriate.  A Rating: Continue the discussion by giving the employee’s rating in each performance area. The supervisor should be prepared to refer to documentation. Employees should be evaluated based on set standards, not as they compare to other employees. It is rare that any person’s rating in all areas is either high or low. The evaluation should consider performance during the entire period, not just the recent past. Care should be taken to avoid allowing one aspect of a person's performance to overshadow all other performance factors be it positive or negative. Ideally, each performance area should be evaluated individually based on specific behaviors exhibited.  A Discussing Future Plans: This is where the reviewer should turn to the discussion to the future performance and development of the employee. A Counseling Action Plan form must be completed if any item is rated “Needs Improvement” or “Does Not Meet Minimum Standards.” Specific performance goals must be established for the next review period along with plans for achieving those goals.  A Closing the Discussion: When all performance areas have been discussed, close the discussion by summarizing all of ratings in an overall rating for the review period.  It is crucial that all reviewers complete the evaluation forms with care and with complete candor. Although reviewers are encouraged to set forth areas of strength and utilize tact in presenting criticism, it is important that all performance issues of any significance be addressed thoroughly and in unambiguous terms in the evaluation form, and verbally with the employee. Exceeds Expectations means consistently exceeds established standards in most areas of responsibility. All requirements must be met and objectives achieved above the established standards. Meets Job Requirements means all job requirements were met and planned objectives accomplished within established standards. There were no critical areas where accomplishments were less than planned. Needs Improvement means performance in one or more critical areas does not meet expectations. Not all planned objectives were accomplished within the established standards and some responsibilities were not completely met. Does Not Meet Minimum Standards means performance is unacceptable and important objectives have not been accomplished. Needs immediate improvement. After completing the evaluation, the reviewer will return the form(s) with the signed acknowledgment to the Borough Administrator. After review by the Borough Administrator, the form(s) are to be forwarded to the Personnel Administrator for inclusion in the employee’s official personnel file. As a part of the evaluation, employees have the right to request a conference with the Borough Administrator or Personnel Administrator.” 11. Chapter II entitled “Employment,” Section entitled “Disciplinary Action Procedure” is hereby deleted in its entirety. 12. Chapter II entitled “Employment,” Sections entitled “Employee Evaluation Procedure, Personnel File Procedure and Employee Complaint Investigation Procedure” are hereby deleted in their entirety. 13. Chapter II entitled “Employment,” Section is retitled to read “Requests for Employment Verification and Reference Policy and Procedure.” 14. Chapter II entitled “Employment,” Section 30 entitled “Employee Discipline Policy” is deleted in its entirety and replaced with the following: “Section 35. Employee Discipline Policy and Procedure. An employee may be subject to discipline for any of the following reasons: Falsification of public records, including attendance and other personnel records. Failure to report absence. Harassment of co-workers and/or volunteers and/or visitors. Theft or attempted theft of property belonging to the Borough, fellow employees, volunteers or visitors. Failure to report to work day or days prior to or following a vacation, holiday and/or leave, and/or any other unauthorized day of absence. Fighting on Borough property at any time. Being under the influence of intoxicants (e.g., liquor) or illegal drugs (e.g., cocaine or marijuana) on Borough property and at any time during work hours. Possession, sale, transfer or use of intoxicants or illegal drugs on Borough property and at any time during work hours. Insubordination.  Entering the building without permission during non-scheduled work hours. Soliciting on Borough premises during work time. This includes but is not limited to distribution of literature or products or soliciting membership in fraternal, religious, social or political organizations, and/or sales of products, such as those from Avon, Amway, etc.  Careless waste of materials or abuse of tools, equipment or supplies. Deliberate destruction or damage to Borough or suppliers’ property. Sleeping on the job. Carrying weapons of any kind on Borough premises and/or during work hours, unless carrying a weapon is a function of your job duties. Violation of established safety and fire regulations. Unscheduled absence, and chronic or excessive absence. Chronic tardiness. Unauthorized absence from work area, and/or roaming or loitering on the premises, during scheduled work hours. Defacing walls, bulletin boards or any other Borough or supplier property. Failure to perform duties, inefficiency or substandard performance. Unauthorized disclosure of confidential [local unit type] information. Gambling on Borough premises. Horseplay, disorderly conduct and use of abusive and/or obscene language on Borough premises. Deliberate delay or restriction of your work effort, and/or incitement of others to delay or restrict their work effort. Conviction of a crime or disorderly persons offense. Violating any Borough rules or policies. Conduct unbecoming a public employee. Violation of Borough policies, procedures and regulations. Violation of Federal, State or Borough laws, rules, or regulations concerning drug and alcohol use and possession. Misuse of public property, including motor vehicles. Unauthorized use of computers, and email. Other sufficient cause. Major disciplinary action includes termination, disciplinary demotion or suspension or fine exceeding five working days. Minor discipline includes a formal, written reprimand or a suspension or fine of five working days or less. Employees who object to the terms or conditions of the discipline are entitled to a hearing under the applicable grievance procedure (and Civil Service procedure). In every case involving employee discipline, employees will be provided with an opportunity to respond to charges either verbally or in writing. In cases of employee misconduct, the Borough believes in corrective action for the purpose of correcting undesirable behavior and preventing a recurrence of that behavior. The corrective action taken will be related to the gravity of the situation, the number and kind of previous infractions and other circumstances. In every case, employees will be given an opportunity to state the situation from their point of view.  In order to correct undesirable behavior, supervisors and managers may utilize the following corrective tools: verbal reprimand; Borough Administrator review; written reprimand; suspension; fines, and, dismissal. At the discretion of Borough, action may begin at any step, and/or certain steps may be repeated or bypassed, depending on the severity and nature of the infraction and the employee’s work/disciplinary record.  Neither this manual nor any other Borough guidelines, policies or practices create an employment contract. Employment with Borough may be terminated at any time with or without cause or reason by the employee or Borough. Disciplinary Action Procedure: All employees are expected to meet the Borough’s work performance standards. The intent of the Disciplinary Action Procedure is to formally document problems and provide the employee with a reasonable time to improve performance. The process should encourage development by providing employees with guidance in areas that need improvement such as poor work performance, attendance problems, personal conduct, general compliance with the Borough’s policies and procedures and other disciplinary problems. Should a supervisor believe that an employee is not conforming to the Borough’s policies and rules or to specific instructions, or has acted improperly, the supervisor will first privately discuss the matter with the employee to obtain the employee's view. If the supervisor determines that the employee has acted improperly, the supervisor shall take one of the following actions depending upon the gravity and the employee's past record. At the discretion of the supervisor and the Borough Administrator, action may begin at any step, and/or certain steps may be repeated or bypassed.  A Verbal Reprimand: Depending on the circumstances, the supervisor may verbally notify the employee that the employee's actions have been improper and warn the employee against further occurrences. The supervisor will prepare a record of the verbal reprimand including the date, time and what was discussed with the employee. This record must be forwarded to the Personnel Administrator for the employee’s official personnel file. A Borough Administrator Review: Should the supervisor consider the offense sufficiently serious to warrant consideration by the Borough Administrator, the employee will be so advised and a meeting arranged with the Borough Administrator at the earliest possible date. All facts should be detailed at this meeting and, if possible, a determination will be made at that time of disciplinary action, if any. A Written Reprimand: When a supervisor determines that a written reprimand is appropriate, the situation must be discussed with the Borough Administrator. The reprimand should clearly identify the problem and outline a course of corrective action within a specific time frame. The employee should clearly understand both the corrective action and the consequence (i.e., termination) if the problem is not corrected or reoccurs. The employee should acknowledge receipt of the warning and may include additional comments. A copy of the written reprimand with the signed acknowledgment and comments must be forwarded to the Personnel Administrator for the employee’s official personnel file.  A Suspension: Whenever an employee is recommended for suspension, the Borough Administrator will make the decision and may seek the advice of the Borough Attorney if appropriate. Suspended Employees may request a hearing under the applicable grievance procedure (and Civil Service procedure).  Dismissal: Whenever an employee is recommended for dismissal, the Borough Administrator Mayor and Council will make the decision only after seeking the advice of the Borough Attorney. There must be a complete review of the employee’s personnel file and all other facts to determine if there is sufficient cause for the dismissal. Terminated employees may request a hearing under the applicable grievance procedure (and Civil Service procedure). 15. Chapter II entitled “Employment,” Section 33 entitled “Access to Personnel Files Policy” is deleted in its entirety and replaced with the following: “Section 38. Access to Personnel Files Policy and Procedure. The official personnel file for each employee shall be maintained by the Personnel Officer. Personnel files are confidential records that must be secured in a locked cabinet and will only be available to authorized managerial and supervisory personnel on a need-to-know basis. Records relating to any medical condition will be maintained in a separate file. Electronic personnel and medical records must be protected from unauthorized access. Any employee may review their file in the presence of the Personnel Officer upon reasonable notice. Personnel File Procedure: The official personnel files shall be maintained by the Personnel Administrator title and employee medical information will be maintained in a separate file. At least annually, the Personnel Administrator title will review files to make sure they are up-to-date and will follow-up with the Department Heads as necessary.  The Official file shall include at least the following: A The original application signed by the employee; A Notes from any pre-employment interview and reference check; A The original letter detailing an offer of employment and any additional correspondence concerning the employee’s hiring; A A signed acknowledgment that the employee received a copy of the Employee Complaint Policy letter; A A signed acknowledgment that the employee has received the Employee Handbook; A A signed acknowledgment that the employee received the safety orientation; A Annual written performance evaluations including documentation that the evaluation was reviewed with the employee; A Counseling Action Plans; A Records relating to on-the-job accidents; A Disciplinary actions including an acknowledgment that the employee was notified of the proposed disciplinary action and was given an opportunity to respond; A Records relating to any other employment actions including promotions, demotions, transfers, resignations, leaves, etc.;  A Educational transcripts; and A Any other pertinent information. 16. Chapter III entitled “Benefits,” Section 3 entitled “Sick Time” is amended by deleting the second paragraph to be replaced with the following: “Full-time employees shall be entitled to 15 sick days leave when they are unable to report to work due to a personal illness. There shall be a limit of 120 days on the amount of sick leave that can be accumulated. Part time employees will have sick days prorated based on the number of hours worked per week.” 17. Chapter III entitled “Benefits,” Section 5 entitled “Medical Benefit Plan” is deleted in its entirety and replaced with the following: “Section 5. Medical Benefit Plan. Participation in the State Health Benefits Plan (SHBP), and rules on enrollment and benefits options are available from the Benefits Coordinator. Employees working 30 or more hours per week are eligible for health benefits. New employees should enroll immediately as there is a several month waiting period before medical health benefits become effective.  Employees who retire with 25 years of service qualify for paid health benefits for retirees and prospective retirees should consult the Benefits Coordinator for details.” 18. Chapter IV entitled “Leaves of Absence,” Section 3 entitled “Family and Medical Leave Act Policy” is deleted in its entirety and replaced with the following: ”Section 2. Family and Medical Leave Act Policy. Employees may be eligible for an unpaid family and medical leave under the federal Family and Medical Leave Act (“FMLA”). Employees also may be eligible for family and/or medical leave pursuant to the New Jersey Family Leave Act (“FLA”). In order to be eligible for such leave, employees must have: one (1) year of service with Borough; and, at least 1,000 hours of work (for New Jersey leave) and 1,250 hours of work (for Federal leave) during the previous twelve (12) months. Eligible employees may receive up to twelve (12) weeks of leave per year (FMLA) or twelve (12) weeks every twenty-four (24) months (FLA). During the leave period, the employee’s health benefits will be continued on the same conditions as coverage would have been provided had the employee been employed continuously during the entire leave. The employee will not continue to accrue vacation, sick or personal days for the period of the leave. The employee will receive seniority credit for the time that the employee has been on leave under this section. At the conclusion of the leave period, an eligible employee is entitled to reinstatement to the position the employee previously held or to an equivalent one with the same terms and benefits that existed prior to the exercise of leave. Upon written notice, eligible employees are entitled to a family or medical leave for up to twelve weeks to care for a newly born or adopted child or a seriously ill immediate family member including civil union, partner, or for the employee’s own serious health condition that makes the employee unable to perform the functions of the employee’s position. Eligible employees who take leave under this policy must use all accrued available vacation and personal days during the leave. The use of accrued time will not extend the leave period. After exhausting accrued time, the employee will no longer be paid for the remainder of the leave.  The period of leave must be supported by a physician’s certificate. An extension past t twelve weeks can be requested, but medical verification of the need must be submitted prior to the expiration of the leave. The Borough reserves the right to deny any request for extended leave. Additional information concerning the Family Leave Policy and eligibility requirements are available from the Borough Administrator.” 19. Chapter IV entitled “Leaves of Absence,” Section 3 entitled “Military Leave Policy” is deleted in its entirety and replaced with the following: “Section 3. Military Leave Policy  When a full-time employee (Either permanent or temporary) who is a member of the reserve component of any Untied States armed force or the National Guard of any state including the Naval Militia and Air National Guard is required to engage in filed training or is called for active duty, the employee will be granted a military leave of absence for the duration of the service. The first thirty (3) workdays of the leave shall be with full pay except that a member of the New Jersey National Guard shall receive full pay for the first ninety (90) days, or thereafter, the employee shall be paid the difference between military salary and the employee’s regular salary. The paid leave will not be counted against any available time off including but not limited to vacation, sick or personal time. A full-time temporary employee who has served less than one-year shall not be entitled to paid leave but shall be granted non-paid military leave without loss of time. Employees on military service will also continue to receive paid health insurance coverage during the period of the paid leave plus an additional thirty days calendar days after the paid leave is exhausted. After this period has expired, employees may continue coverage for themselves or their dependents under the Borough of Glen group plan by taking advantage of the COBRA provision. Members of the State administered retirement systems (“PERS” and “PFRS”) will continue accruing service and salary credit in the system during the period of paid leave.  Pursuant to the Uniformed Services Employment and Reemployment Rights Act, any employee released from active duty under honorable circumstances shall return to work without loss of privileges or seniority within the following time limits: for service less than thirty-one (31) calendar days, the employee must return to work on the beginning of the first regularly scheduled workday or eight (8) hours after the end of military duty, with reasonable allowances for commuting; for service of thirty-one (31) to one hundred eighty (180) calendar days, the employee must submit an application for reinstatement within fourteen (14) calendar days after completing military duty; for service greater than one hundred and eighty (180) calendar days, the employee must submit an application for reinstatement within ninety (90) calendar days after completing military duty.” 20. Chapter IV entitled “Leaves of Absence”, Section 3 entitled “Bereavement Leave ” is amended by deleting the first paragraph and replacing same with the following: Full time employees shall be granted three (3) days off without deduction from pay for a death in an employee’s immediate family. "Immediate family" shall be defined as the employee’s relatives consisting of spouse, or significant other, civil union partner child, parent, brother, sister, grandparents or grandchildren and spouse’s relatives consisting of spouse, children, mother, father, brother, sister, grandparents, grandchildren; or any other relative of employee and spouse that has been living under the same roof of the employee.” 21. Chapter IV entitled “Leaves of Absence”, Section 7 entitled “Family Illness Leave ” is deleted in its entirety and replaced with the following: “Section 7. Family Illness Leave  In the event of a serious illness in the immediate family, full time employees shall be entitled to three (3) days off without loss of pay once each calendar year. The immediate family includes: mother, father, spouse, child, foster child, sister or brother, mother-in-law or father-in-law, including civil union partner.” 22. Chapter V entitled “Pay Periods and Overtime”, Section 3 entitled “Separation Pay” is deleted in its entirety and replaced with the following: “Section 3. Separation Pay  At the voluntary termination of service with the Borough, an employee is eligible to receive pay for any time worked during the current pay period and any accumulated vacation days, floating holidays and unused personal days in accordance with this manual.  Procedure:  A. An employee shall give written notification to the Borough Administrator at least two (2) weeks in advance of intended termination of service with the Borough.  B. The Borough will tabulate the employee's final pay and pay the employee at the next pay period pay date.” 23. Chapter VI entitled “Work Rules and Standards”, Section 5 entitled “Use of Vehicles Policy” is deleted in its entirety and replaced with the following: “Section 5. Use of Vehicles Policy Borough of Glen Rock owned vehicles must be used for Borough business, passengers may be driven in a Borough owned vehicle when the employee is operating said vehicle in accordance with the established contractual provisions of vehicles assigned to the employee conducting the business of the Borough. An employee who is also employed by another governmental entity may use a Borough of Glen Rock vehicle for that employment only if the employment is approved by the Borough Administrator in accordance with the provisions of Outside Employment. Vehicles assigned to the Police Chief, Director of Public Works, Fire Chief and Assistant Fire Chief may be taken home as part of their job responsibilities subject to change by the Governing Body. All other vehicles may be taken home on a special or temporary basis, only with the advance approval of the Borough Administrator in order to facilitate responses to after-hours emergency calls, or work situations, which may occur. When an employee takes home a Borough vehicle, on a temporary basis, it is to be used only for official business any other use is not permitted. Any violation of this policy is cause for disciplinary action.” 24. All section numbers and table of contents within the Employee Handbook shall be renumbered accordingly; and be it further RESOLVED that this amendment to the personnel policies and procedures shall apply to all Borough officials, appointees, employees, volunteers and independent contractors. In the event there is a conflict between these rules and any collective bargaining agreement, personnel services contract or Federal or State law, the terms and conditions of that contract or law shall prevail. In all other cases, these policies and procedures shall prevail. ROLL CALL: Council Member Knapp – yes Council Member O’Hagan – yes Council Member Pazan – yes Council Member Arnao – yes Council Member Orseck – yes Council Member Surrago - yes 6. Resolution Amending Policies and Procedures of the Borough of Glen Rock – Read Separately 7. Resolution Declaring Default in Contract for Purchase of Hybrid Truck Resolution No. 105-08 Offered by Council Member Knapp Seconded by Council Member Pazan RESOLUTION DECLARING DEFAULT IN CONTRACT FOR PURCHASE OF HYBRID TRUCK WHEREAS, in 2007, the Borough of Glen Rock advertised for sealed bids, pursuant to law, for a 2008 Ford Escape Hybrid Four-Wheel Drive Truck, or its equivalent, in accordance with the specifications therefore prepared by the Borough; and WHEREAS, the Route 23 Auto Mall (the “Vendor”) located in Butler, New Jersey, submitted a sealed bid to the Borough on November 7, 2007 and, by Resolution of the Borough Council dated November 7, 2007, having been determined to be the lowest responsible bidder, Route 23 Auto Mall was awarded the aforesaid bid; and WHEREAS, the contract executed between the parties set forth a completion/delivery date of March 2008 for the 2008 Ford Escape Hybrid Four-Wheel Drive Truck; and  WHEREAS, the Vendor was not able to comply with the delivery/completion requirements as set forth in the contract; and  WHEREAS, the contract provides that upon the Vendor’s failure to complete the agreement within the time granted, the Borough may cause the agreement to be completed by the Borough, provided the Governing Body provides to the Vendor (or its sureties) notice in writing; and  WHEREAS, the Governing Body, based on the recommendation of the Director of the Department of Public Works, is desirous of terminating the agreement with the Vendor and to secure the purchase of an alternate vehicle under a State Purchase contract. NOW THEREFOR, be it RESOLVED, by the Governing Body of the Borough of Glen Rock, that due to the failure of Route 23 Auto Mall to deliver the 2008 Ford Escape Hybrid Four-Wheel Drive Truck no later than March 2008, pursuant to the agreement dated November , 2007 (the “Contract”), the Borough declares Route 23 Auto Mall to be in breach of its agreement; and be it further  RESOLVED, that the appropriate Borough Officials are hereby authorized and directed to provide notice to Route 23 Auto Mall, and its sureties, of the breach in the contract and of the Borough’s intention to contract for the purchase of a replacement vehicle under an existing State Contract; and be it further RESOLVED, that in accordance with Article 4 of the Contract, the Borough declares the Contract to be void and, as such, Route 23 Auto Mall, and its sureties, shall be provided notice that they shall be liable for any damages which may be incurred by the Borough; and be it further RESOLVED, that the Borough Clerk and the Director of the Department of Public Works are authorized and directed to purchase, through existing State contract, a 2008 Ford Escape Hybrid Four-Wheel Drive Truck, if available, otherwise they are authorized to purchase, through existing State contract, a 2009 Ford Escape Hybrid Four-Wheel Drive Truck. ROLL CALL: Council Member Knapp – yes Council Member O’Hagan – yes Council Member Pazan – yes Council Member Arnao – yes Council Member Orseck – yes Council Member Surrago - yes 8. Resolution for Closed Session Resolution No. 106-08 Offered by Council Member Knapp Seconded by Council Member Pazan WHEREAS, the Mayor and Council of the Borough of Glen Rock has certain pending litigation/personnel matters to discuss; and  WHEREAS, the same constitutes matters which are specifically excepted from the requirements of the Open Public Meeting Act of the State of New Jersey. NOW THEREFORE BE IT RESOLVED that all matters shall be discussed in private session from which the public will be specifically excluded on April 14/16, 2008 at 7:30 p.m. or soon thereafter in the Conference Room of the Municipal Building. BE IT FURTHER RESOLVED that the subject matter to be discussed at said private session of the Borough Council may be disclosed to the public at such future time as determination has been reached on said matter. ROLL CALL: Council Member Knapp – yes Council Member O’Hagan – yes Council Member Pazan – yes Council Member Arnao – yes Council Member Orseck – yes Council Member Surrago - yes Motion to accept consent agenda by Council Member Knapp Seconded by Council Member Pazan ROLL CALL: Council Member Knapp – yes Council Member O’Hagan – yes Council Member Pazan – yes Council Member Arnao – yes Council Member Orseck – yes Council Member Surrago – yes ****** Resolution 6. Resolution Amending Policies and Procedures of the Borough of Glen Rock Resolution No. 107-08 Offered by Council Member Pazan Seconded by Council Member Orseck RESOLUTION AMENDING POLICES AND PROCEDURES OF THE BOROUGH OF GLEN ROCK WHEREAS, the Mayor and Council has determined that there is a need the amend the existing policies and procedures of the Borough of Glen Rock; and WHEREAS, the Mayor and Council are desirous of establishing a specific policy, consistent with NJSA 40A:5-29, to prohibit any gifts, loans, or trade-in-kind of any amount or value to an organizational unit, individual employee or group of employees of the Borough of Glen Rock, without said organizational unit, individual employee or group of employees having received the prior written approval of the Governing Body. NOW, THEREFORE, BE IT RESOLVED, that, effective immediately, no gifts, loans, or trade-in-kind of any amount or value shall be accepted by any organizational unit, individual employee or group of employees of the Borough of Glen Rock, without having received the prior written approval of the Governing Body; and be it further  RESOLVED, that the Borough Clerk is hereby authorized to distribute a copy of this resolution to all Departments and employees of the Borough of Glen Rock. ROLL CALL: Council Member Knapp –yes Council Member O’Hagan - yes Council Member Pazan – yes Council Member Arnao – yes Council Member Orseck - yes Council Member Surrago -yes 4. Ordinance #1567 – First Reading – ORDINANCE TO EXCEED THE MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK  Ordinance Procedure # 1567 Date of Introduction: April 16, 2008 Council Resolution # 108-08 Introduced by Council Member Pazan Seconded by Council Member Orseck Be It Resolved by the Borough Council of the Borough of Glen Rock that AN ORDINANCE TO EXCEED THE MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK  Heretofore introduced and does now pass on first reading, and that the said Ordinance be further considered for final passage at a meeting to be held on April 30, 2008 at 8:00 p.m., or as soon thereafter as the matter can be reached, at the Municipal Building in the Borough of Glen Rock, and that at such time and place all persons interested be given an opportunity to be heard concerning said ordinance, and that the Borough Clerk is hereby authorized and directed to publish said ordinance in the Bergen Record according to law with a notice of its introduction and passage on first reading and of the time and place when and where said ordinance will be further considered for final passage. ROLL CALL: Council Member Knapp –yes Council Member O’Hagan – yes Council Member Pazan – yes Council Member Arnao – yes Council Member Orseck - yes Council Member Surrago - yes CALENDAR YEAR 2008 ORDINANCE TO EXCEED THE MUNICIPAL BUDGET APPROPRIATION LIMITS  AND TO ESTABLISH A CAP BANK (N.J.S.A. 40A: 4-45.14) WHEREAS, the Local Government Cap Law, N.J.S.A 40A: 4-45.1 et seq., provides that in the preparation of its annual budget, a municipality shall limit any increase in said budget to 3.5% unless authorized by ordinance to increase it to 3.5% over the previous year’s final appropriations, subject to certain exceptions; and, WHEREAS, N.J.S.A. 40A: 4-45.15a provides that a municipality may, when authorized by ordinance, appropriate the difference between the amount of its actual final appropriation and the 3.5% percentage rate as an exception to its final appropriations in either of the next two succeeding years; and,  WHEREAS, the Mayor and Council of the Borough of Glen Rock in the County of Bergen finds it advisable and necessary to increase its CY 2008 budget by up to 3.5% over the previous year’s final appropriations, in the interest of promoting the health, safety and welfare of the citizens; and, WHEREAS, the Mayor and Council hereby determines that a 3.5 % increase in the budget for said year, amounting to $378,421 in excess of the increase in final appropriations otherwise permitted by the Local Government Cap Law, is advisable and necessary; and, WHEREAS the Mayor and Council hereby determines that any amount authorized hereinabove that is not appropriated as part of the final budget shall be retained as an exception to final appropriation in either of the next two succeeding years. NOW THEREFORE BE IT ORDAINED, by the Mayor and Council of the Borough of Glen Rock, in the County of Bergen, a majority of the full authorized membership of this governing body affirmatively concurring, that, in the CY 2008 budget year, the final appropriations of the Borough of Glen Rock shall, in accordance with this ordinance and N.J.S.A. 40A: 4-45.14, be increased by 3.5 %, amounting to $378,421 and that the CY 2008 municipal budget for the Borough of Glen Rock be approved and adopted in accordance with this ordinance; and,  BE IT FURTHER ORDAINED, that any that any amount authorized hereinabove that is not appropriated as part of the final budget shall be retained as an exception to final appropriation in either of the next two succeeding years; and, BE IT FURTHER ORDAINED, that a certified copy of this ordinance as introduced be filed with the Director of the Division of Local Government Services within 5 days of introduction; and,  BE IT FURTHER ORDAINED, that a certified copy of this ordinance upon adoption, with the recorded vote included thereon, be filed with said Director within 5 days after such adoption. 5. Resolution for 2008 BUDGET INTRODUCTION Resolution No. 109-08  Offered by Council Member Pazan Seconded by Council Member Arnao ______________________________________________________________________________ MUNICIPAL BUDGET NOTICE Section 1 Municipal Budget of the Borough of Glen Rock, County of Bergen for the fiscal year 2008 BE IT RESOLVED, that the following statement of revenues and appropriations shall constitute the Municipal Budget for the year 2008, in the amount of $15,845,415.00 and BE IT RESOLVED, that said Budget be published in the Record in the issue of April 20, 2008, and The Governing Body of the Borough of Glen Rock does hereby approve the following as the Budget for the year 2008. RECORDED VOTE: ROLL CALL: AYES NAYS ABSTAINED Council Member Knapp - yes  Council Member O’Hagan - yes  Council Member Pazan - yes  Council Member Arnao - yes  Council Member Orseck - yes  Council Member Surrago - yes  Notice is hereby given that the Budget Tax Resolution was approved by the Mayor and Council of the Borough of Glen Rock, County of Bergen, on April 16, 2008. A hearing on the Budget Tax Resolution will be held at the Municipal Building on May 14, 2008, at 8:00 p.m. at which time and place objections to said Budget and Tax Resolution for the year 2008 may be presented by taxpayers or other interested persons.  6. ORDINANCES Ordinance Procedure #1566 (Amend Zoning Ordinance – Gross Floor Area {GFA}) Date of Introduction: April 16, 2008 Council Resolution # 110-08 Introduced by Council Member Pazan Seconded by Council Member Surrago Be It Resolved by the Borough Council of the Borough of Glen Rock that AN AMENDMENT TO AN ORDINANCE TO AMEND CHAPTER 230 OF THE REVISED GENERAL ORDINANCES OF THE BOROUGH OF GLEN ROCK - 1971, AS AMENDED, ENTITLED "ZONING”; BEING AN ORDINANCE ESTABLISHING A UNIFORM SET OF ZONING REQUIREMENTS; TO ADDITIONAL BULK DEVELOPMENT REQUIREMENTS Heretofore introduced and does now pass on first reading, and that said Ordinance be further considered for final passage at a meeting to be held on April 30, 2008 at 8:00 p.m., or as soon thereafter as the matter can be reached, at the Municipal Building in the Borough of Glen Rock, and that at such time and place all person interested be given an opportunity to be heard concerning said ordinance, and that the Borough Clerk is hereby authorized and directed to publish said ordinance in the Bergen Record according to law with a notice of its introduction and passage on first reading and of the time and place when and where said ordinance will be further considered for final passage. ROLL CALL: Council Member Knapp – yes Council Member O’Hagan - no Council Member Pazan – yes Council Member Arnao - yes Council Member Orseck – yes Council Member Surrago - yes BOROUGH OF GLEN ROCK ORDINANCE NO. 1566 AN ORDINANCE TO AMEND CHAPTER 230 OF THE REVISED GENERAL ORDINANCES OF THE BOROUGH OF GLEN ROCK - 1971, AS AMENDED, ENTITLED "ZONING”; BEING AN ORDINANCE ESTABLISHING A UNIFORM SET OF ZONING REQUIREMENTS; TO ADDITIONAL BULK DEVELOPMENT REQUIREMENTS BE IT ORDAINED by the Borough Council, the Borough of Glen Rock, County of Bergen, State of New Jersey, as follows: Section I - Chapter 230 of the Revised General Ordinances of the Borough of Glen Rock 1971 as amended being an Ordinance entitled "Zoning" is hereby revised as follows:  1. Section 230-4 “Definitions” is hereby amended by adding thereto the following: ATTIC. That part of a building that is immediately below and wholly or partly within the roof framing. BASEMENT. An interior space or a portion of an interior space having a floor level below the average elevation of normal grade at the foundation wall of the structure in which it is contained. EFFECTIVE GROSS FLOOR RATIO (EGFR). The ratio of the gross floor area (residential) to the lot area provided within a lot depth of 175 feet in the A-1 zone district and the lot area provided within a lot depth of 140 feet in the A-2 zone district. MAXIMUM GROSS FLOOR AREA (RESIDENTIAL). The gross floor area permitted within the minimum lot area on a lot as defined in the A-1 and A-2 Districts. GROSS FLOOR AREA (RESIDENTIAL) — The aggregate area of all floors of a residential building and associated structures as measured from exterior perimeter wall to exterior perimeter wall inclusive of the first floor, upper floor(s), sixty (60%) percent of habitable attic space, porches, sheds, private garages and other accessory structures. Excluded from this calculation are basements, decks, cellars, patios, garages in the basement area, and the water surface of swimming pools. HABITABLE ATTIC SPACE — Attic space that has a permanent stairway as a means of access and egress and in which the ceiling area at a height of seven feet above the attic floor is 1/3 or more of the floor below. Habitable attic space is served by a heating system and includes, but is not limited to, space used for living, sleeping, eating or cooking, as well as bathrooms and toilet rooms. Unheated storage and utility spaces are not considered habitable attic space.  2. Section 230-51 entitled “Required Conditions” for lots within A-1 Residence Districts, is deleted in its entirety and replaced with the following: 230-51. Required conditions.  A. Height. No building shall exceed a maximum height of 32 feet from the average point of grade, measured as the average of the grade at the four (4) corners of the building’s foundation, to the highest point of the roof. The roof pitch on the major roof must have a minimum of five (5) inches of rise for every 12 inches of run. B. Front yard. There shall be a front yard having a depth of not less than 50 feet.  C. Side yard. There shall be two side yards, and the width of each side yard shall not be less than 12% of the width of the lot at the front street setback line or 10 feet, whichever is greater. In addition, the sum of the side yard widths measured along any line parallel to the street line shall not be less than 30% of the lot width of that line.  D. Rear yard. There shall be a rear yard having a depth of not less than 50 feet.  E. Minimum lot area. The minimum lot area of 17,500 square feet shall be measured within 175 feet of the front property line.  F. Minimum floor area. There shall be a minimum floor area of 1,750 square feet. Two-story dwellings shall have a minimum floor area on the first floor of 1,200 square feet.  G. Maximum structure coverage - The total ground floor area of all structures shall not exceed 25% of the total area of the lot, measured within 175 feet of the front property line. H. Parking. Parking and parking facilities shall be required as provided in Article VI. I. Effective Gross Floor Ratio (EGFR): .30 J. Maximum Gross Floor Area. The gross floor area permitted within the first 175 feet of a lot as determined by multiplying the Effective Gross Floor Ratio (EGFR) by the lot area within the first 175 feet from the front property line. 3. Section 230-54, entitled “Required Conditions” for lots within a A-2 Residence District, is deleted in its entirety and replaced with the following: 230-54. Required conditions.  A. Height. No building shall exceed a maximum height of 32' from the average point of grade, measured as the average of the grade at the four (4) corners of the building’s foundation, to the highest point of the roof. The roof pitch on the major roof must have a minimum of five (5) inches of rise for every 12 inches of run. B. Front yard. There shall be a front yard having a depth of not less than fifty (50) feet, except that where the average setback of existing buildings within the block front is less than fifty (50) feet and forms an established setback, all new buildings constructed within the block shall conform to such established line, provided that no new building shall project closer than thirty-five (35) feet to the front property line. Where an entire block front is vacant and where the lots are platted now or in the future with a depth of less than 140 feet, there shall be a front yard not less than thirty-five 35% of the average depth of each lot in such block, but in no event less than thirty-five (35) feet from the front property line. C. Side yard. There shall be two side yards, and the width of each side yard shall not be less than 12% of the width of the lot as the front street setback line or six (6) feet, whichever is greater. In addition, the sum of the side yard widths measured along any line parallel to the street line shall not be less than 25% of the lot width on that line.  D. Rear yard. There shall be a rear yard having a depth of not less than 30 feet. A ground level patio shall not be taken into account in determining the depth of a rear yard.  E. Minimum lot area. The minimum lot area of 11,200 square feet shall be measured within 140 feet of the front street property line. For corner lots, the minimum lot area shall be 14,000 square feet, also measured within 140 feet of the front property line.  F. Minimum floor area. There shall be a minimum floor area of 1,500 square feet. A two-story dwelling shall have a minimum floor area on the first floor of 960 square feet.  G. Maximum structure coverage. The total ground floor area of all structures shall not exceed 25% of the total area of the lot measured within 140 feet of the front property line. H. Parking. Parking and parking facilities shall be required as provided in Article VI. I. Effective Gross Floor Ratio (EGFR): .35 – [(lot width x lot depth or 140, whichever is less) - 9500] x .0000125. J. Maximum Gross Floor Area. The gross floor area permitted within the first 140 feet of a lot as determined by multiplying the Effective Gross Floor Ratio (EGFR) by the lot area within the first 140 feet from the front property line. Section II. VALIDITY-SEVERABILITY If the provisions of any section, subsection, paragraph, subdivision, or clause of this Ordinance shall be held invalid by a court of competent jurisdiction, such judgment shall not affect or invalidate the remainder of this Ordinance but such judgment shall be confined in its operation to the section, paragraph, subdivision or clause directly involved in the controversy in which said judgment shall have been rendered. Section III All Ordinances or parts of Ordinances inconsistent with the provisions hereof are hereby repealed.  Section IV This Ordinance shall take effect upon passage as required by law. *************** Ordinance Procedure #1565 Date of Introduction: March 12, 2008 Council Resolution # 78-08 Introduced by Council Member Arnao Seconded by Council Member Surrago AN ORDINANCE TO AMEND CHAPTER 230 OF THE REVISED GENERAL ORDINANCES OF THE BOROUGH OF GLEN ROCK - 1971, AS AMENDED, ENTITLED "ZONING”; BEING AN ORDINANCE ESTABLISHING A UNIFORM SET OF ZONING REQUIREMENTS; TO ADDITIONAL BULK DEVELOPMENT REQUIREMENTS A motion was made by Council member Pazan to withdraw previously tabled Ordinance #1565 and seconded by Council member Arnao. The voice vote was as follows: ROLL CALL: Council Member Knapp – yes Council Member O’Hagan - yes Council Member Pazan – yes Council Member Arnao - yes Council Member Orseck – yes Council Member Surrago – yes *************** Ordinance Procedure: 1568 (Salary Ordinance) Date of Introduction: April 16, 2008 Council Resolution # 111-08 Introduced by Council Member Pazan Seconded by Council Member Orseck Be It Resolved by the Borough Council of the Borough of Glen Rock that AN AMENDMENT TO AN ORDINANCE TO FIX THE COMPENSATION OF CERTAIN OFFICERS AND EMPLOYEES OF THE BOROUGH OF GLEN ROCK, BERGEN COUNTY, NEW JERSEY. Heretofore introduced and does now pass on first reading, and that said Ordinance be further considered for final passage at a meeting to be held on April 30, 2008 at 8:00 p.m., or as soon thereafter as the matter can be reached, at the Municipal Building in the Borough of Glen Rock, and that at such time and place all person interested be given an opportunity to be heard concerning said ordinance, and that the Borough Clerk is hereby authorized and directed to publish said ordinance in the Bergen Record according to law with a notice of its introduction and passage on first reading and of the time and place when and where said ordinance will be further considered for final passage,  ROLL CALL: Council Member Knapp – yes Council Member O’Hagan - yes Council Member Pazan – yes Council Member Arnao - yes Council Member Orseck – yes Council Member Surrago - yes BOROUGH OF GLEN ROCK ORDINANCE NO. 1568 AN AMENDMENT TO AN ORDINANCE TO FIX THE COMPENSATION OF CERTAIN OFFICERS AND EMPLOYEES OF THE BOROUGH OF GLEN ROCK, BERGEN COUNTY, NEW JERSEY. BE IT ORDAINED, by the Borough Council of the Borough of Glen Rock in the County of Bergen, New Jersey as follows: SECTION 1. That there is hereby established salary and wages for the classification of certain employees herein below set forth: OFFICIALS MINIMUM MAXIMUM Mayor $ 4,100.00 Councilman 3,000.00 ADMINISTRATIVE & EXECUTIVE Borough Administrator $35,000.00 52,000.00 Borough Clerk 40,000.00 71,000.00 Clerk Secretary 29,000.00 48,000.00 Part Time – Clerical 6.15 per hour 32.00 per hour Part Time – Computer Consultant 20.00 per hour 48.00 per hour FINANCE  Chief Financial Officer 40,000.00 84,000.00 Asst. Chief Financial Officer 40,000.00 58,000.00 Benefits Administrator 3,000.00 18,000.00 ELECTIONS Clerk 450.00 575.00 per election Assistant Clerk 250.00 470.00 per election ASSESSMENT & COLLECTION Assessor 25,000.00 37,000.00 Assistant Assessor 8,000.00 42,000.00 Collector-Cashier 40,000.00 64,000.00 Assistant Cashier 25,000.00 42,000.00 Part Time Clerical 6.15 per hour 30.00 per hour LEGAL Borough Attorney 12,000.00 MUNICIPAL COURT Judge 10,000.00 20,000.00 Court Administrator 30,000.00 62,000.00 Deputy Court Administrator 20,000.00 34,000.00 PUBLIC BUILDING Custodian 30,000.00 64,000.00 POLICE DEPARTMENT Chief 85,000.00 122,000.00 Captain 80,000.00 128,000.00 Adminis. Aid/Records Mngmt 30,000.00 44,000.00 Business Sec/Records Clerk 23,000.00 44,000.00 Support Personnel (Pt time) 9.00 per hour 25.00 per hour School Crossing Guards 9.00 per hour 25.00 per hour Police Matron – Part Time 9.00 per hour 25.00 per hour Parking Enforcement Officer 9.00 per hour 25.00 per hour Emergency Management Coord. 5,000.00 8,400.00 Assist. Emergency Mngmt Coord. 1,000.00 4,400.00 CODE ENFOCEMENT OFFICE Const. Off/Code Enf Off 30,000.00 96,000.00 Plumbing Inspector 20,000.00 31,200.00 Electrical Inspector 20,000.00 28,000.00 Technical Asst/Office Mgr. 20,000.00 48,000.00 Technical Assistant 20,000.00 44,000.00 Building Inspector 10,000.00 68,000.00 Fire Sub Code Official 10,000.00 26,000.00 Part Time Clerical 12.00 per hour 32.00 per hour FIRE PREVENTION CODE ENFORCEMENT Fire Prevention Officer 5,000.00 22,000.00 Fire Safety Inspector 6.15 per hour 23.00 per hour Fire Prevention Secretary 6.15 per hour 17.00 per hour ZONING & PLANNING  Land Use Administrator 6,000.00 32,000.00 Zoning Official 15,000.00 32,000.00 Zoning/Planning Board Secty 15,000.00 34,000.00 PUBLIC WORKS Director 50,000.00 95,000.00 Office Secretary/Clerical 30,000.00 48,600.00 Clerical 6.15 per hour 32.00 per hour Seasonal Help 6.15 per hour 21.00 per hour Litter Patrol 6.15 per hour 9.00 per hour Sidewalk Inspector 1,500.00 4,2000.00 Storm Water Mngmt Coord. 1,000.00 4,2000.00 Sewer Operations consultant 1,000.00 6,300.00 RECYCLING Recycling Coordinator 40,000.00 77,000.00 Landfill Attendant 6.15 per hour 32.00 per hour Recycling Attendants 6.15 per hour 30.00 per hour BOARD OF HEALTH Secretary 1,000.00 4,200.00 TRANSPORTATION Driver/Supervisor 18.00 per hour 32.00 per hour Driver 15.00 per hour 21.00 per hour Transportation Coordinator 6.15 per hour 12.00 per hour RECREATION Director 8,000.00 22,000.00 Playground Supervisor 2,000.00 9,100.00 Playground Instructor 6.15 per hour 17.00 per hour Kindergarten Swim Director 900.00 3,200.00 Kindergarten Swim Assistant 6.15 per hour 21.00 per hour Tennis Supervisor 6.15 per hour 17.00 per hour Open Gym Program 6.15 per hour 17.00 per hour Ballfield monitor 10.00 per hour 17.00 per hour POOL  Director 5,500.00 16,000.00 Assistant Director 3,200.00 13,000.00 Head Guard 2,600.00 11,000.00 Swim Team Coach 700.00 3,600.00 Assistant Swim Team coach 100.00 1,600.00 Lifeguard 6.15 per hour 16.00 per hour Gate and Snack Bar 6.15 per hour 21.00 per hour Pool & Tennis Picture Taking 8.00 per hour 20.00 per hour LIBRARY Director 65,000.00 93,000.00 Assistant Director 50,000.00 69,000.00 Supervising Children’s Libr. 40,000.00 56,000.00 Adminis. Secy./Bookkeeper 34,000.00 50,000.00 Supervising Library Assist. 27,000.00 42,000.00 Senior Library Assistant 25,000.00 39,000.00 Library Assistant 21,500.00 34,000.00 Children’s Room Library Asst 21,500.00 34,000.00 Custodian 26,000.00 45,000.00 Extra Help-Part Time 6.15 per hour 40.00 per hour Board Recording Secretary 60.00 per meeting 73.00 per meeting SECTION 2. All salaries herein above listed are to be considered as annual salaries unless otherwise designated. SECTION 3. The Annual Salaries, weekly wages, and hourly wages shall be paid in bi-weekly installments, except that the Mayor and Council, Secretary of the Board of Health may be compensated quarterly. SECTION 4. The amount to be paid to each officer or employee within the salary and wage range shall be fixed from time to time by resolution of the Mayor and Council. SECTION 5. In addition to the salary ranges indicated above, longevity pay will be given to full-time Public Works personnel, Sanitation personnel, and Administrative personnel hired before 1-1-77 and Police Officers at the rate of tow (2%) per cent for each four years of service not to exceed twelve (12%) per cent or the amount set forth in the contract. Longevity credit will be computed and paid semi-annually each year (January 1 and July 1) and semi-annually thereafter. Employees who serve in more that one capacity and spend their full time in Borough Service shall be considered a full-time employee for the purpose of longevity. SECTION 6. The Mayor and Council may allow a onetime payment of $500 - $1,000 for employees who have attended classes and have earned a certification appropriate to their position or department. SECTION 7. The provisions of any ordinance or ordinances inconsistent with the provisions hereof are hereby expressly repealed. SECTION 8. Where labor contract prevails, terms and conditions of the contract shall supersede this ordinance. SECTION 9. This ordinance shall take effect retroactive to January 1, 2008 upon passage and publication as required by law. *************** Ordinance Procedure: 1569 (Bond Ordinance – Municipal Building, $2.8 million) Date of Introduction: April 16, 2008 Council Resolution # 112-08 Introduced by Council Member O’Hagan Seconded by Council Member Arnao Be It Resolved by the Borough Council of the Borough of Glen Rock that A BOND ORDINANCE TO APPROPRIATE AN ADDITIONAL SUM OF $2,807,500 FOR THE RENOVATION AND IMPROVEMENT OF, AND THE CONSTRUCTION OF AN ADDITION TO, THE MUNICIPAL BUILDING IN, BY AND FOR THE BOROUGH OF GLEN ROCK, IN THE COUNTY OF BERGEN, NEW JERSEY, TO MAKE A DOWN PAYMENT, TO AUTHORIZE THE ISSUANCE OF BONDS TO FINANCE SUCH ADDITIONAL APPROPRIATION AND TO PROVIDE FOR THE ISSUANCE OF BOND ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE OF SUCH BONDS. Heretofore introduced and does now pass on first reading, and that said Ordinance be further considered for final passage at a meeting to be held on April 30, 2008 at 8:00 p.m., or as soon thereafter as the matter can be reached, at the Municipal Building in the Borough of Glen Rock, and that at such time and place all person interested be given an opportunity to be heard concerning said ordinance, and that the Borough Clerk is hereby authorized and directed to publish said ordinance in the Bergen Record according to law with a notice of its introduction and passage on first reading and of the time and place when and where said ordinance will be further considered for final passage. ROLL CALL: Council Member Knapp – yes Council Member O’Hagan - yes Council Member Pazan – yes Council Member Arnao - yes Council Member Orseck – yes Council Member Surrago – yes BOND ORDINANCE TO APPROPRIATE AN ADDITIONAL SUM OF $2,807,500 FOR THE RENOVATION AND IMPROVEMENT OF, AND THE CONSTRUCTION OF AN ADDITION TO, THE MUNICIPAL BUILDING IN, BY AND FOR THE BOROUGH OF GLEN ROCK, IN THE COUNTY OF BERGEN, NEW JERSEY, TO MAKE A DOWN PAYMENT, TO AUTHORIZE THE ISSUANCE OF BONDS TO FINANCE SUCH ADDITIONAL APPROPRIATION AND TO PROVIDE FOR THE ISSUANCE OF BOND ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE OF SUCH BONDS. ---------------------------------- WHEREAS, the Borough Council of the Borough of Glen Rock has heretofore authorized the renovation and improvement of, and the construction of an addition to, the Municipal Building in, by and for said Borough and appropriated the aggregate sum of $4,082,500 therefor pursuant to Ordinance No. 1400 adopted by the Borough Council of said Borough on February 13, 2002, as supplemented by Ordinance No. 1457 adopted by the Borough Council of said Borough on December 10, 2003; and  WHEREAS, the Borough Council now finds and determines that the additional sum of $2,807,500 is required for such improvement, NOW, THEREFORE, BE IT ORDAINED by the Borough Council of the Borough of Glen Rock, in the County of Bergen, New Jersey (the "Borough"), as follows: Section 1. The additional sum of $2,807,500 is hereby appropriated to the payment of the cost of the improvement authorized by Ordinance No. 1400 adopted by the Borough Council of the Borough on February 13, 2002, as supplemented by Ordinance No. 1457 adopted by the Borough Council of the Borough on December 10, 2003 (collectively, the "Prior Ordinances"). Said additional appropriation shall be met from the proceeds of the sale of the bonds authorized and the down payment appropriated by this ordinance. Said improvement has been and shall be made as a general improvement and no part of the cost thereof has been nor shall be assessed against property specially benefitted. Section 2. It is hereby determined and stated that (1) the making of such improvement (hereinafter referred to as "purpose") is not a current expense of said Borough, and (2) it is necessary to finance said purpose by the issuance of obligations of said Borough pursuant to the Local Bond Law (Chapter 2 of Title 40A of the New Jersey Statutes, as amended; the "Local Bond Law"), and (3) the estimated cost of said purpose is $6,890,000, including the sum of $4,082,500 appropriated by the Prior Ordinances and the $2,807,500 appropriated by this ordinance, and (4) $82,500 of said sum is to be provided by the grants from the Bergen County Community Development Program, pursuant to the Federal Housing and Community Development Act (the AFederal Grants@), appropriated by the Prior Ordinances to finance said purpose, and (5) $329,500 of said sum is to be provided by the down payment, including the $195,000 appropriated by the Prior Ordinances and the $134,500 hereinafter appropriated to finance said purpose, and (6) the estimated maximum amount of bonds or notes necessary to be issued for said purpose is $6,478,000, including the $3,805,000 authorized by the Prior Ordinances and the $2,673,000 hereinafter authorized, and (7) the cost of such purpose includes the sum of $360,000, including the sum of $310,000 stated in the Prior Ordinances and the sum of $50,000 hereby stated, which is estimated to be necessary to finance the cost of such purpose, including architect's fees, accounting, engineering and inspection costs, legal expenses and other expenses, including interest on such obligations to the extent permitted by Section 20 of the Local Bond Law. Section 3. It is hereby determined and stated that moneys exceeding $134,500, appropriated for down payments on capital improvements or for capital improvement purposes in budgets heretofore adopted for said Borough, are now available to finance said purpose. The sum of $134,500 is hereby appropriated from such moneys to the payment of the cost of said purpose. Section 4. To finance said purpose, bonds of said Borough of an aggregate principal amount not exceeding $2,673,000 are hereby authorized to be issued pursuant to the Local Bond Law. Said bonds shall bear interest at a rate per annum as may be hereafter determined within the limitations prescribed by law. All matters with respect to said bonds not determined by this ordinance shall be determined by resolutions to be hereafter adopted. Section 5. To finance said purpose, bond anticipation notes of said Borough of an aggregate principal amount not exceeding $2,673,000 are hereby authorized to be issued pursuant to the Local Bond Law in anticipation of the issuance of said bonds. In the event that bonds are issued pursuant to this ordinance, the aggregate amount of notes hereby authorized to be issued shall be reduced by an amount equal to the principal amount of the bonds so issued. If the aggregate amount of outstanding bonds and notes issued pursuant to this ordinance shall at any time exceed the sum first mentioned in this section, the moneys raised by the issuance of said bonds shall, to not less than the amount of such excess, be applied to the payment of such notes then outstanding. Section 6. Each bond anticipation note issued pursuant to this ordinance shall be dated on or about the date of its issuance and shall be payable not more than one year from its date, shall bear interest at a rate per annum as may be hereafter determined within the limitations prescribed by law and may be renewed from time to time pursuant to and within limitations prescribed by the Local Bond Law. Each of said notes shall be signed by the Mayor and by a financial officer and shall be under the seal of said Borough and attested by the Borough Clerk or Deputy Borough Clerk. Said officers are hereby authorized to execute said notes in such form as they may adopt in conformity with law. The power to determine any matters with respect to said notes not determined by this ordinance and also the power to sell said notes, is hereby delegated to the Chief Financial Officer who is hereby authorized to sell said notes either at one time or from time to time in the manner provided by law. Section 7. It is hereby determined and declared that the period of usefulness of said purpose, according to its reasonable life, is a period of fifteen years computed from the date of said bonds.  Section 8. It is hereby determined and stated that the Supplemental Debt Statement required by the Local Bond Law has been duly made and filed in the office of the Borough Clerk of said Borough, and that such statement so filed shows that the gross debt of said Borough, as defined in Section 43 of the Local Bond Law, is increased by this ordinance by $2,673,000 and that the issuance of the bonds and notes authorized by this ordinance will be within all debt limitations prescribed by the Local Bond Law.  Section 9. Any funds received from private parties the County of Bergen, the State of New Jersey or any of their agencies or any funds received from the United States of America or any of its agencies (other than the Federal Grants, which shall be applied to the cost of such purpose, but shall not be applied to the payment of outstanding bond anticipation notes and the reduction of the amount of bonds authorized) in aid of such purpose, shall be applied to the payment of the cost of such purpose, or, if bond anticipation notes have been issued, to the payment of the bond anticipation notes, and the amount of bonds authorized for such purpose shall be reduced accordingly. Section 10. The Borough intends to issue the bonds or notes to finance the cost of the improvement authorized by the Prior Ordinances and described herein. If the Borough incurs such costs prior to the issuance of the bonds or notes, the Borough hereby states its reasonable expectation to reimburse itself for such expenditures with the proceeds of such bonds or notes in the maximum principal amount of bonds or notes authorized by this bond ordinance.  Section 11. The full faith and credit of the Borough are hereby pledged to the punctual payment of the principal of and the interest on the obligations authorized by this ordinance. Said obligations shall be direct, unlimited and general obligations of the Borough, and the Borough shall levy ad valorem taxes upon all the taxable real property within the Borough for the payment of the principal of and interest on such bonds and notes, without limitation as to rate or amount. Section 12. The capital budget is hereby amended to conform with the provisions of this ordinance to the extent of any inconsistency therewith and the resolutions promulgated by the Local Finance Board showing full detail of the amended capital budget and capital program as approved by the Director, Division of Local Government Services, is on file with the Borough Clerk and is available for public inspection. *************** Ordinance Procedure: 1570 (Fee Increase – Vital Certificates) Date of Introduction: April 16, 2008 Council Resolution # 113-08 Introduced by Council Member Pazan Seconded by Council Member Orseck Be It Resolved by the Borough Council of the Borough of Glen Rock that AN ORDINANCE TO AMEND CHAPTER 101 OF THE REVISED GENERAL ORDINANCES OF THE BOROUGH OF GLEN ROCK 1971 AS AMENDMENT ENTITLED “FEES” BEING AN ORDINANCE ESTABLISHING FEES FOR VARIOUS AGENCIES, BUREAUS AND DEPARTMENTS WITHIN THE BOROUGH OF GLEN ROCK TO MODIFY FEES FOR VITAL CERTIFICATES” Heretofore introduced and does now pass on first reading, and that said Ordinance be further considered for final passage at a meeting to be held on April 30, 2008 at 8:00 p.m., or as soon thereafter as the matter can be reached, at the Municipal Building in the Borough of Glen Rock, and that at such time and place all person interested be given an opportunity to be heard concerning said ordinance, and that the Borough Clerk is hereby authorized and directed to publish said ordinance in the Bergen Record according to law with a notice of its introduction and passage on first reading and of the time and place when and where said ordinance will be further considered for final passage,  ROLL CALL: Council Member Knapp – yes Council Member O’Hagan - yes Council Member Pazan – yes Council Member Arnao - yes Council Member Orseck – yes Council Member Surrago – yes ORDINANCE #1570 AN ORDINANCE TO AMEND CHAPTER 101 OF THE REVISED  GENERAL ORDINANCES OF THE BOROUGH OF GLEN ROCK 1971  AS AMENDMENT ENTITLED “FEES” BEING AN ORDINANCE  ESTABLISHING FEES FOR VARIOUS AGENCIES, BUREAUS AND  DEPARTMENTS WITHIN THE BOROUGH OF GLEN ROCK TO MODIFY FEES FOR VITAL CERTIFICATES” BE IT ORDAINED BY THE Borough Council, the Borough of Glen Rock, County of Bergen, State of New Jersey, as follows: Section I. Chapter 101 of the revised general ordinances of the Borough of Glen Rock 1971 as amended being Ordinance entitled “Fees” is hereby amended as follows: A. Section 101-2 entitled “General Administration”, Section B. Certificates (1) is hereby deleted in its entirety and replaced with the following: “101-2 – General Administration. In accordance with the provisions of Chapter 4, Administrative Government, Article IV, Borough Clerk; Subsection 4-7, the following annual fees are hereby established. (1) Birth, marriage and death: $10.00 for the first copy and $5.00 for each additional copy thereafter.  Section II Validity - Severability. If the provisions of any section, subsection, paragraph, subdivision, or clause of this Ordinance shall be adjudged invalid by a court of competent jurisdiction, such judgment shall not affect or invalidate the remainder of this Ordinance, but such judgment shall be confined in it operation to the section, paragraph, subdivision or clause directly involved in the controversy in which said judgment shall have been rendered. Section III All ordinances or parts of ordinances inconsistent with the provision hereof are hereby repealed. Section VI This ordinance shall take effect upon passage as required by law. *************** Ordinance Procedure # 1571 (Fee Increase - Building Dept.) Date of Introduction: April 16, 2008 Council Resolution # 114-08 Introduced by Council Member Knapp Seconded by Council Member Surrago Be It Resolved by the Borough Council of the Borough of Glen Rock that AN ORDINANCE TO AMEND CHAPTER 101 OF THE REVISED GENERAL ORDINANCES OF THE BOROUGH OF GLEN ROCK – 1971 AS AMENDED ENTITLED “FEES” BEING AN ORDINANCE COVERING FEES CHARGED BY VARIOUS AGENCIES, BUREAUS AND DEPARTMENTS WITHIN THE BOROUGH; TO AMEND THE FEES WITHIN THE BUILDING DEPARTMENT Heretofore introduced and does now pass on first reading, and that the said Ordinance be further considered for final passage at a meeting to be held on April 30, 2008 at 8:00 p.m., or as soon thereafter as the matter can be reached, at the Municipal Building in the Borough of Glen Rock, and that at such time and place all persons interested be given an opportunity to be heard concerning said ordinance, and that the Borough Clerk is hereby authorized and directed to publish said ordinance in the Bergen Record according to law with a notice of its introduction and passage on first reading and of the time and place when and where said ordinance will be further considered for final passage. ROLL CALL: Council Member Knapp – yes Council Member O’Hagan - yes Council Member Pazan – yes Council Member Arnao - yes Council Member Orseck – yes Council Member Surrago – yes ORDINANCE #1571  AN ORDINANCE TO AMEND CHAPTER 101 OF THE REVISED  GENERAL ORDINANCES OF THE BOROUGH OF GLEN ROCK 1971  AS AMENDMENT ENTITLED “FEES” BEING AN ORDINANCE  ESTABLISHING FEES FOR VARIOUS AGENCIES, BUREAUS AND  DEPARTMENTS WITHIN THE BOROUGH OF GLEN ROCK TO MODIFY UNIFORM CONSTRUCTION FEES” BE IT ORDAINED BY THE Borough Council, the Borough of Glen Rock, County of Bergen, State of New Jersey, as follows: Section I. Chapter 101 of the revised general ordinances of the Borough of Glen Rock 1971 as amended being Ordinance entitled “Fees” is hereby amended as follows: A. Section 101-12 entitled “Building Department”, is hereby amended as follows : “101-12 – General Administration. In accordance with the provisions of Chapter 90, Construction Codes, Uniform, § 90-1 et seq., the following fees are hereby established:  A. Uniform Construction Code fees. The following fees have been established through the New Jersey Uniform Construction Code, as established by the State of New Jersey. (NOTE: Fees for combinations of renovations and additions shall be computed as the sum of the fees for the additions and renovations computed separately.) (1) Building subcode fees. (a) Minimum fee Use Group (s) R-3, R-4, R-5, U : $50. . Minimum fees – All Other Use Groups $100.00 (b) New construction (building and structures). [1] Per cubic foot of volume: $0.05.  [2] Minimum Fees [a] Principal building: $300.  [b] Accessory structure: $150. (including utility sheds over 100 sq. ft.) (d) Open decks and Raise (over 8” above grade) patios, per $1,000 of estimated cost: $15.  (e) Alterations/renovations/Reconstruction to existing principal and accessory buildings and structures per $1,000 of estimated cost up to $50,000.00: $15. Per $1,000 of estimates cost - $50,001.00 & Over $12. (f) Fences – pool barriers and fences over 6’ in height : $50.  (g) Roofing or siding, $50.  (i) Fireplaces and stoves (wood/solid fuel): $50.  (j) Swimming pools. [1] In-ground pool (including safety fencing): $150.  [2] Aboveground pool/hot tub/spa (including safety fencing or alternate protective): $75.  (k) HVAC duct work: $50.  (l) Communication Towers & Similar Open Structures $300.Signs, - Flat Fee per sign : $50.  (m) Tents larger than 900 square feet or 30 feet in diameter: $75.  (p) Asbestos Abatement *: [1] Administrative fee – permit: $84.  [2] Administratvie Fee – certificate of occupancy $17. *fee established by NJAC 5:23-8.9 (q) Lead abatement : $100Tempoprary Structures $100.. (r) Demolition of Buildings, & Structures . [1] Residential. [a] Principal building: $150.  [b] Accessory structure: $75.  [c] Fuel tank: $75.  [2] Commercial. [a] Principal Structure: $300.  [b] Accessory structure: $150.  [c] Fuel tank: $150.  (2) Electrical subcode fees. (a) Minimum fee – Use Group(s) R-3, R-4, R-5, U $50. Minimun Fees – All Other Use Group $100.First 25 Total of Lighting Fixtures, Receptacles, Switches, Detectors, Light Poles, Motor-fract. H.P. Emergency & Exit Lights, Communication Points, Rain Sensor, Illuminated Sign : $50.Each Addl. Total of 25 Units: $35. Swimming pools. [1] In-ground: $75.  [2] Above Ground/Spa/Hot Tub: $50  Electric Appliances – range, Oven, water Heater, Dryers, Dishwashers, Garbage Disposal, baseboard Heat (each) $15(j) .  (k) HVAC equipment: central AC/Central Heat $60 Alarm System – Burglar/Fire $50.Transformer/Generator 100 k va of less (each): $15.Over 100 k va $400. (l) Service/Sub panelA. 300 amp or less: 450B. Over 300 amp: $300. (3) Fire Subcode Fees. (a) Minimum fee – Use Group(s) R-3,R-4,R-5,U: $50Minimum fees- All other use Groups: $100. Storage Tank Installation – Flammable/Combustible LiquidA. Residential: $50.B. Commerical $100Alarm Systems – New InstallationsA. Residnetial: $50.B. Commerical – up to 20 combined devices: $100.Alarm Devices, Supervisory Devicesw,Signaling Devices(each) changes to existing systems & additional commercial system devices: $10.Suppression Systems – per head: $3.00Standpipes, Wall Hydrants, Hose Stations/Fire Pumps: $50.Pre- Engineered Systems: $100. (e) Kitchen hood exhaust systems $100.  (f) Gas / Oil Fired Appliances: $50.B Vent / Chimney Liner: $50. (4) Plumbing Subcode fees. (a) Minimum fees – Use Group(S) R-3,R-4, R-5, U: $50.Minimum fees- All Other Use Groups: $100  (b) Fixtures/Devices -Water Closets, Urinals/Bidets, Bathtubs, Lavatories, Showers, Floor Drain, Sink, Dishwasher, Washing Machine, Hose Bibb, stacks, Disposal, Drinking Fountain, roof Drain, Water Softner, Condensate Drains, Backflow Device (each) : $15. (c) Boiler (includes backflow preventer if required): $50Gas piping / Fuel Oil Pumping (each connection): $25.Sewer Pump: $35Interceptor / Separator: $35Grease Trap: $35Sewer Connection; $40Water Service Connection; $40. Certificate fees for Uniform Construction Code. (a) Certificate of occupancy. [1] Residential. [a] New single-family Detached / Attached Dwellings $100.  [b] Other than single-family dwellings: $100 Plus $50 per additional dwelling units.&nb